Preconstruction Integration Manager

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the “art and science of building,” providing fast‑track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential, and sports & entertainment related building projects.

As part of our integrated service offerings, Clayco’s Systems and Equipment Innovations (SEI) offers a turnkey solution to execute complex building systems and process systems. Clayco SEI provides preconstruction, design, purchasing, and installation of mechanical, electrical, and process scopes of work.

The Preconstruction Integration Manager serves as the critical link between SEI’s Sales, Preconstruction, Operations, and Procurement teams, ensuring each function operates as part of a unified project delivery process. This role is responsible for developing and maintaining the processes, workflows, and coordination necessary to successfully transition projects from pursuit through execution. As SEI’s procurement and integration leader, the Preconstruction Integration Manager oversees subcontract negotiations, vendor relationships, purchase order management, and cross-functional handoffs while driving process consistency across the organization.

Working closely with leadership and project teams, this position ensures procurement strategies, operational readiness, and communication remain aligned throughout every stage of the project lifecycle.

• Lead subcontract and vendor negotiations, including commercial terms, scope alignment, pricing, schedules of value, and contract execution.
• Manage the purchase order process for SEI projects, ensuring accuracy, compliance, and timely execution.
• Develop and maintain strong relationships with key subcontractors and vendors to support current projects and future business opportunities.
• Define and manage procurement engagement timelines to ensure early involvement and minimize scope gaps or commercial risk.
• Maintain executed contract documentation while tracking outstanding commercial issues and coordinating their resolution.
• Manage subcontractor and supplier prequalification, including collection of financial, safety, and risk documentation in partnership with the Clayco Risk Department.
• Coordinate licensing and permitting requirements with the Sales team to support work across multiple states and jurisdictions.
• Participate in Sales-to-Preconstruction handoff meetings, ensuring required documentation and deliverables are complete before estimating begins.
• Coordinate the transition from Preconstruction to Operations by validating work packages, job numbers, approvals, and execution readiness.
• Participate in Go/No-Go reviews, project kickoff meetings, capacity planning discussions, and other cross-functional coordination meetings.
• Identify workflow gaps, approval bottlenecks, and coordination issues while partnering with leadership to implement effective solutions.
• Serve as the primary coordination resource between Sales, Preconstruction, Operations, Procurement, and external project partners.
• Develop and document standardized procurement processes, templates, timelines, escalation procedures, and decision gates to support SEI’s continued growth.
• Support ongoing development of handoff documentation and Department of Responsibility (DOR) processes to ensure procurement activities are integrated throughout the project lifecycle.
• Promote consistent utilization of procurement and project management tools, including Building Connected and other vendor management platforms.
• Maintain accountability for the role’s responsibilities within SEI RACI matrices and organizational workflows.
• Track process improvements, lessons learned, and workflow enhancements to continuously strengthen SEI’s procurement and preconstruction…