Sales & Leasing Coordinator - Transportation; Onsite

Sales & Lease Coordinator – Transportation

ONSITE

We are seeking a highly organized and customer-focused Sales & Lease Coordinator to support the sales and leasing process for commercial trucks and transportation equipment. This position will coordinate transactions from initial customer inquiry through delivery, ensuring accurate documentation, timely communication, and a smooth customer experience.

• Coordinate truck and equipment sales and lease transactions from quote through delivery.
• Prepare and maintain sales, lease, financing, title, registration, and other transaction documentation.
• Work closely with customers, sales representatives, leasing partners, lenders, and internal teams to ensure transactions move forward efficiently.
• Track orders, lease agreements, deposits, financing approvals, equipment availability, and delivery schedules.
• Coordinate vehicle titles, registrations, tags, insurance documentation, and other required paperwork.
• Maintain accurate customer and equipment records in internal systems.
• Assist sales representatives with quotes, proposals, contracts, and customer follow-up.
• Communicate with customers regarding order status, delivery timelines, documentation requirements, and lease details.
• Coordinate with accounting on invoicing, payments, deposits, and account setup.
• Monitor lease expirations, renewals, returns, and equipment changes.
• Resolve documentation or transaction issues and escalation concerns when necessary.
• Provide administrative support to the sales and leasing team as needed.

• 2+ years of experience in sales coordination, leasing, fleet administration, transportation, automotive, equipment sales, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple transactions and deadlines simultaneously.
• Comfortable working with contracts, financial documents, and customer records.
• Proficiency with Microsoft Office and CRM/accounting systems.
• Strong customer service skills and a professional, solutions-oriented approach.
• Ability to work effectively in a fast-paced, deadline-driven environment.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.