Executive Assistant 1

You are at your best when the pace is fast, the expectations are high, and there is always something new to tackle. You enjoy being the person others can count on to bring organization, accuracy, and follow-through to a role where priorities can shift quickly.

• Are you someone who naturally takes initiative, identifies opportunities for improvement, and finds solutions that help things run more efficiently?
• Do you thrive under pressure, juggling multiple priorities and time-sensitive responsibilities while maintaining a high level of accuracy and accountability?
• Are you someone who naturally looks for solutions, asks thoughtful questions, and figures out the best path forward?
• Do you enjoy meeting new people, developing relationships, and being part of a highly collaborative team?

Prop House Birmingham is a fast-paced wedding and event rental and décor company known for producing unique, trend-forward designs and memorable experiences for our clients. We move quickly, collaborate closely, and maintain a high standard for creativity, accuracy, service, and execution. Our team environment rewards initiative, accountability, problem-solving, and people who want to contribute to a high-performance culture.

The Executive Assistant works directly alongside the Sales Executive to support sales growth, client relationships, event execution, and the day-to-day responsibilities necessary to keep a high-volume sales process moving forward.

No two days will look exactly the same. You may move from preparing a client proposal, organizing event documentation, attending a site visit, following up on a sales opportunity, or solving a time-sensitive event issue that needs immediate attention.

This position requires someone who can move quickly without sacrificing accuracy. You will be trusted with important details, deadlines, client communications, and follow-through—and we expect you to take ownership of them.

• Support the Sales Executive with lead generation, client consultations, proposals, relationship building, and achieving sales goals.
• Maintain accurate and organized client records, event details, calendars, contracts, and client follow-ups and sales deadlines.
• Manage multiple priorities with urgency, anticipate needs, and proactively solve complex or time-sensitive challenges.
• Build strong internal and external relationships while identifying opportunities to improve sales processes and the client experience.
• Salary Position (Full Time)
• Hours:
  
  8:00am – 5:00pm (during the week, extended shift on the weekends)
• Swing off day would follow the week after working on a Saturday
• Pay Rate: $19.00 - $21.00 / Hour

Hot House Holdings, Inc. is an equal opportunity employer.