Facilities and Security Coordinator

Facilities & Security Coordinator

The Facilities & Security Coordinator is responsible for supporting the safe, secure, and efficient operation of Quanta Power Solutions' facilities. This role oversees facility maintenance activities, physical security systems, contractor coordination, access control, emergency preparedness, and compliance with company policies and regulatory requirements. The Coordinator serves as a key point of contact for facility-related issues and helps ensure a safe, productive environment for employees, visitors, and contractors.

Facilities Management

• Coordinate day-to-day facility operations and maintenance activities across office, warehouse, and field support locations.
• Manage work orders and service requests related to building systems, utilities, repairs, and workplace improvements.
• Coordinate with vendors, contractors, and service providers to ensure timely completion of maintenance and repair work.
• Conduct routine facility inspections to identify safety hazards, maintenance needs, and operational improvements.
• Monitor facility-related budgets, invoices, and service contracts.
• Support office space planning, furniture management, and workplace organization initiatives.
• Maintain records of inspections, maintenance schedules, warranties, and service agreements.

Security Administration

• Administer badge access systems, key control programs, and visitor management processes.
• Maintain employee and contractor access permissions in accordance with company policies.
• Coordinate physical security measures including CCTV systems, alarms, locks, gates, and security monitoring services.
• Investigate and document security incidents, suspicious activities, and access control issues.
• Assist in the development and implementation of site security procedures and protocols.
• Support cybersecurity awareness initiatives as they relate to physical security and facility access.

Safety & Compliance

• Assist with emergency response planning, evacuation procedures, and business continuity efforts.
• Coordinate regular safety inspections and ensure corrective actions are completed.
• Support compliance with OSHA regulations, company safety standards, and customer requirements.
• Maintain emergency equipment, first aid supplies, and facility safety documentation.
• Participate in incident investigations and track corrective action plans.

Administrative Support

• Maintain facility and security records, reports, and documentation.
• Prepare reports on facility performance, security incidents, and maintenance activities.
• Assist with onboarding and offboarding activities related to facility access and security credentials.
• Support audits, inspections, and compliance reviews.
• Serve as a liaison between employees, management, vendors, and security providers.

Required Qualifications

• Associate degree in Facilities Management, Business Administration, Criminal Justice, Safety Management, or a related field; equivalent experience may be considered.
• 3+ years of experience in facilities coordination, security administration, property management, or a related role.
• Experience managing vendors, maintenance activities, or security systems.
• Proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and Teams.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience in construction, utility, energy, or industrial environments.
• Knowledge of access control systems, CCTV platforms, and security monitoring systems.
• Familiarity with OSHA requirements and workplace safety programs.
• Facilities Management, Security Management, or Safety-related certifications (e.g., IFMA, ASIS, OSHA 30).

Key Competencies

• Attention to Detail
• Customer Service Orientation
• Vendor and Contractor Management
• Risk Assessment
• Regulatory Compliance
• Communication Skills
• Time Management
• Critical Thinking
• Team Collaboration
• Emergency Response Coordination

Physical Requirements

• Ability to walk facilities and construction sites for extended periods.
• Occasional lifting of up to 25 pounds.
• Ability to respond to facility and security issues outside normal business hours when…