Executive Administrative Assistant

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Category:
Administrative Assistant

Job Schedule:

Full time

Posted Date: T19:57:48+00:00

Job Shift: Day

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Bring your organizational excellence and client-service mindset to a high-impact team. You'll keep leaders focused on priorities by orchestrating complex logistics with discretion and care.

As a Executive Administrative Assistant, you will provide seamless, confidential support to senior leaders in a fast-paced, deadline-driven environment. You will manage complex calendars and communications, coordinate meetings and travel, and serve as a trusted point of contact across lines of business. Your work enables executives to operate at their highest impact while ensuring an outstanding experience for internal clients.

Job Responsibilities

* Manage complex, dynamic calendars and prioritize communications; screen and triage calls with discretion.

* Coordinate internal and external meetings end to end, including logistics, materials, facilities, and follow‑ups.

* Arrange domestic and international travel, build itineraries, and manage changes while ensuring policy compliance.

* Plan and support off-sites and external events, including catering, transportation, and on‑site logistics.

* Process invoices and T&E expense reports; ensure compliance with firm policies and serve as a policy resource.

* Orchestrate onboarding and off-boarding (equipment, system access) and maintain organizational charts and executive bios.

* Draft high‑quality emails and correspondence; prepare and edit presentations and spreadsheets; anticipate issues and lead ad hoc projects in partnership with the administrative team.

Required Qualifications , Capabilities, and Skills

* 5+ years of administrative experience supporting Managing Director level (or equivalent) and above.

* Advanced organizational and time‑management skills with expert calendar and priority management.

* Proven tact, judgment, and confidentiality in interactions with senior leadership.

* Excellent interpersonal, written, and verbal communication skills; professional phone etiquette.

* Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).

* Experience coordinating complex meetings, travel, and events in a fast‑paced environment.

* Proactive problem‑solver who collaborates effectively across teams and anticipates needs.

Preferred Qualifications , Capabilities, and Skills

* Bachelor's degree.

* Experience processing invoices and T&E and serving as a policy subject‑matter resource.

* Experience maintaining org structures and supporting onboarding/offboarding across a matrixed organization.

* Advanced skills preparing executive‑ready presentations and spreadsheets