Executive Assistant​/Front Desk Administrator

Overview

Job Title:

Full-Time Front Desk Administrator / Executive Administrative Assistant

Location: On-site – Birmingham, MI

Employment Type: Full-Time

Reports To: Manager of Business Development Operations

Position Summary:

We are seeking a professional, organized, and personable Front Desk Administrator / Executive Administrative Assistant to serve as the first point of contact for our organization while providing administrative support to the CEO and Manager of Business Development Operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a welcoming, well-run office experience.

• Front Desk & Office Support
  • Greet and assist visitors, clients, and vendors with professionalism and warmth
  • Answer, screen, and direct incoming phone calls and emails
  • Maintain a clean, organized, and welcoming reception and office area
  • Manage incoming and outgoing mail, packages, and deliveries
  • Coordinate office supplies and liaise with vendors as needed
• Executive & Administrative Support
  • Provide administrative support to executives, including calendar management and scheduling
  • Coordinate meetings, prepare agendas, and assist with meeting logistics
  • Handle confidential and sensitive information with discretion
• Operational & Coordination Duties
  • Assist with travel arrangements and expense reporting
  • Support onboarding logistics for new hires (as needed)
  • Help coordinate internal events, meetings, and office activities
  • Perform additional administrative tasks and special projects as assigned

• High school diploma required; associate’s or bachelor’s degree preferred
• 2+ years of experience in a receptionist, administrative assistant, or executive support role
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with office systems and scheduling tools
• Professional demeanor with strong customer service instincts
• Ability to multitask, prioritize, and adapt in a dynamic environment
• Proactive, reliable, and solutions-oriented
• Comfortable supporting senior leadership
• Polished, friendly, and approachable
• Strong follow-through and time-management skills

• Full-time, Monday–Friday
• 8:30 AM–5:00 PM
• On-site