Contract Administrator Birmingham, MI

Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to support office operations, executive leaders, and front-desk administration in Birmingham, Michigan. This position combines day-to-day administrative leadership with scheduling, travel planning, document oversight, and meeting support in a fast-moving financial services environment. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a consistent presence across the organization.

Responsibilities:

• Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment.
• Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations.
• Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources.
• Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders.
• Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings.
• Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed.
• Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support.
• Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support.
• Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items.