Executive Administrative Assistant

Location: Hybrid, Birmingham, Michigan, USA

Employment Type: Full-Time

Benefits Offered: Vision, Medical, Life, Dental, 401K

Gross annual base salary: USD 68,000 – 85,000

Additional variable compensation and benefits may apply. Total compensation is based on experience, skills, and location using objective, job-related criteria.

The Executive Administrative Assistant serves as a trusted partner and primary point of contact for internal and external stakeholders supporting the Executive Vice President, Product & Engineering. This role is responsible for managing executive priorities, coordinating communications and strategic initiatives, facilitating executive operations, and supporting cross-functional collaboration. The Executive Administrative Assistant will also help drive organizational effectiveness through executive outreach, meeting and event coordination, and oversight of special projects in a fast-paced, highly collaborative environment.

• Provide high-level administrative support to the EVP, Product & Engineering including managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information.
• Coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and travel-related documentation.
• Serve as a strategic partner and gatekeeper for executive leadership, ensuring schedules are prioritized, optimized, and aligned with business objectives.
• Facilitate seamless communication between executive leadership and internal departments while building strong cross-functional relationships across the organization.
• Maintain awareness of ongoing business priorities and proactively keep leadership informed of upcoming commitments, issues, and action items.
• Manage competing priorities with professionalism, discretion, urgency, and strong follow-through in a fast-paced environment.
• Plan and coordinate leadership meetings, team offsites, and all-hands events, including logistics, budget tracking, vendor coordination, travel arrangements, agendas, and presentation materials.
• Prepare, maintain, and distribute executive and team materials, including biographies, organizational information, and leadership resources.
• Coordinate business-related meetings and events, including agenda management, note-taking, logistics coordination, and follow-up actions.
• Prepare and submit timely expense reports for executive leadership.
• Conduct miscellaneous research, purchasing, and special projects as needed.
• Partner cross-functionally with teams including Procurement, Legal, Finance, People Operations, Talent Acquisition, and Communications.
• Attend staff meetings and document meeting notes, action items, and follow-ups.
• Actively collaborate with and contribute to the broader administrative support community.
• Provide backup administrative support for other executives and Executive Assistants as needed.
• Offer guidance and support across the administrative team while leading by example through professionalism and collaboration.
• Support additional ad hoc projects and operational initiatives as assigned.

• Bachelor’s degree in Business Administration or a related discipline, or equivalent combination of education and relevant work experience.
• 5-10+ years of experience providing executive-level administrative support to C-suite leaders, preferably within a public company or fast-paced corporate environment.

• Demonstrated experience providing high-level administrative support in a fast-paced corporate environment.
• Strong knowledge of office management systems, processes, and administrative best practices.

• Ability…