Accounting Clerk II Job Bismarck area,North Dakota USA,Accounting

Taxable Entity: ALUTIIQ OPERATIONS SERVICES LLC

Job Title:

Accounting Clerk II

Location:

ND Bismarck WAPA IBEW 1959 - Bismarck, ND 58501 US (Primary)

Category:
Accounting and Finance

Job Type: Full-time

Typical Pay/Range: $22.75 Hourly

Education:

High School Diploma or GED

Travel:
None

Security

Clearance Required:

None

Position Overview and Primary Duties and Responsibilities (Essential Functions):

This position uses knowledge of double entry bookkeeping in performing one or more of the following: posting actions to journals, identifying subsidiary accounts affected, making debit and credit entries, and assigning proper codes. The Accounting Clerk II may review computer printouts against manually maintained journals, detect and correct erroneous postings, and prepare documents to adjust accounting classifications and other data, or review lists of transactions rejected by an automated system.

In this instance, the Accounting Clerk II will determine reasons for rejections, and prepare necessary correcting material. On routine assignments, an employee will select and apply established procedures and techniques. Detailed instructions are provided for difficult or unusual assignments. Completed work and methods used, are reviewed for technical accuracy.

Statements

Enter from 50-75 Purchase card statements into Maximo
Set up PO's
Check if any purchases need an approval sticker signed(safety boots, safety glasses, eye exams) by management for approval
Enter every item purchased into Maximo under each PO
Place the correct work order number, object class codes and FSC codes to each item.
Make sure amounts co1rnspond to the statement
Print off the PO sheet and attach to statement
When the statement has been approved to move on
Change the status to approved
And receive each item
Contact the card holders if does not match or missing any documents
Contact the card holders if Sales tax has been added to receive reimbursement
Contact the card holders if Statements have not arrived for processing
Answer question if the card holders have any
Make Pmchase Card Invoices
Transfer Invoices to FIMS
Process Invoices for payments in FIMS
Tally up all sales tax that has been added on the reconciliation spread sheet to make sure sales tax is reimbursed
Process the Business Objects Info View-Turn Table, print out the Reconciliation spread sheet
Check all Purchase Card Statements to make sure all have been properly been signed by the correct people
File all statements
Rotate Statements when needed to be boxed and transfer down to vault
Shred statements at their time

Requested Statements for Audit Purposes

Receive a list from 1-who knows how many
Locate Statements
Go through each one, tape all small receipts to an 8.5xl1 sheet of paper
Scan each Statement with all documents
Send to my work e-mail address
Rename all scanned items to the owner of the statement
E-mail all requested statements to who is requesting them (Robin Johnson and Cut1is Richter usually request this info) *
File all Statements back in their proper places

UPS Statements

Look at all purchases on UPS statements
Correspond with the department that sent the item out
Have it signed for approval by the Acting Maintenance Manager
Print Report
Enter all info into FIMS for payment
Distribute and match all info for payments into FIMS
Print off cover sheet and attach to statement with the report that was printed
Check off all items in UPS book in the mail room
Tally up all invoices in the PR folder
File all invoice

Co‑Workers Reimbursements

Date stamp all Reimbursements
Make sure proper stickers are signed by the correct management person and place on reimbursements (safety boots, safety glasses, eye exams)
Enter all info into FIMS
Enter the MAXIMO Work Number, task, Org., Obj Class for purchase
Distribute and match all info for payment into FIMS
Make copies and send or scan and e-mail to others if needed
Attach to reimbursement sheet and hand on for it to be filed
Print off cover sheet and attach to reimbursement form
Stamp with Paid and date and initial

Pay Rate: $22.75 Hourly

Required Qualifications and Experience

Double entry bookkeeping
Must be US Citizen
High School Diploma or Equivalent
Must be able to obtain and maintain Government approval
Ability to work independently on routine office tasking and work efforts

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC;
Afognak Commercial Group, LLC;
Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws…