Financial Assistant

About the position

This position will be a FINANCIAL ASSISTANT assigned to NAF ACCOUNTING at Minot AFB, ND
. This is a REGULAR FULL-TIME (RFT) position. A Regular Full-Time Position guarantees 35-40 hours each week. Employees are eligible to use the fitness center, golf course, bowling center, clubs, and swimming pool.

Performs administrative and financial work in support of the Force Support Squadron. Serves as backup to Central Cashier; gathers data, compiles records, prepares reports for internal and external audits for review; offers suggestions for improvements and prepares documents in appropriate format for distribution, includes required information and explains reporting procedures and requirements; and prepares narrative information for analysis reports. Performs a full range of administrative and clerical office support functions and acts as advisor on issues relative to the administrative process and procedures for others in the FSS.

These duties include planning, tracking, and logging all meetings, appointments, calendar events, mail log items, MOAs, and OIs. May be assigned to provide administrative assistance throughout the squadron.

Serves as the NAF AO Purchase Card and Government Purchase card holder and may make purchases on behalf of other activities in the organization. Serves as Records Manager and custodian for the flight and provides advice on maintenance and disposition of all records. Reviews/Updates Operating Instructions annually. Serves as the Private Organization (PO) Coordinator and provides support and oversight, for all Private Organizations on Minot AFB from establishment through dissolution.

Performs PO duties as required in accordance with AFIs, other instructions, and policies. Reviews, processes, and coordinates fundraiser requests with the base legal office and ensures approval of permits prior to events. Reviews organizational documents including PO request for authorization to operate on the installation, constitutions and by-laws, meeting minutes and insurance requirements. Provides training for new PO officers. Uses Access database to document and track all PO requirements.

Ensures Resource Manager receives all PO financial reports and other required documentation in a timely manner for annual review. Takes action to suspend PO activities for POs that are delinquent on paperwork. Responsible for annual review, corrections and calculations of NAF MOAs for personnel reimbursements. Responsible for all accounting entries associated with NAF MOAs as well as preparing all documents for monthly reimbursement from DFAS.

Independently serves as the squadron's base NAF payroll liaison specialist. Responsible for processing timely replies to AFSVA for pay adjustments and time validations and for ensuring managers approve all timecards prior to weekly deadline. Ensure timely processing of all related time and leave records. Responds to questions relating to civilian payroll, time and attendance reports, master pay or leave records, and time keeping systems.

Manually computes or reconstructs retroactive adjustments to determine amount of underpayment and/or over payment. Resolves problems and determines proper procedures for disbursing underpayment, retroactive payments, and/or collecting over payments. Traces and identifies sources of errors, identifying proper procedures or corrections required and provides advice and guidance to timekeepers.

Coordinates with centralized payroll office and activity timekeepers for corrections. Extracts data from the AF Services Financial Management System and prepares a variety of payroll reports, providing wage and separation information for unemployment or workers' compensation. Provides support on payroll inquiries for activity managers, the personnel and centralized payroll offices. Conducts Time Management and Payroll system training for activity timekeepers and supervisors.

Actively participates in the establishment and maintenance of payroll programs and timekeeping systems. Creates electronic records for paper documentation by scanning and shredding documents upon completion. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: apply.usastaffing.gov/View Questionnaire/

• This position requires the incumbent to complete a background investigation with favorable results.