Facility Administrator

Your Opportunity at SECURE

As our Facility Administrator
, you will play a key role in supporting the safe, efficient, and effective operation of the facility. You will be responsible for a variety of administrative functions, including customer service, accounts receivable, accounts payable, systems support, training coordination, and continuous improvement initiatives. Working closely with both customers and employees, you will help ensure smooth day-to-day operations while demonstrating and promoting SECURE's values.

This role is based out of Stanley, ND.

You’ll be part of a collaborative and supportive team that values open communication, shared accountability, and strong relationships across operations. The Stanley facility works closely together to ensure safe, efficient, and high-quality service delivery for our customers and partners.

This role is a full‑time position scheduled Monday to Friday with a 40‑hour work week, with flexibility required to support operational priorities and deadlines as needed.

• Responsible for efficient day‑to‑day administrative support to the operational team
• Maintain appropriate files, documents, reports, and accessible filing systems
• Meet month‑end deadlines and ensure accurate reporting to finance
• Share pertinent information and correspondence with the operations team
• Handle internal and external customer relations and inquiries in a prompt, accurate, and professional manner
• Responsible for daily ticket entry and resolution of tickets, including customer, trucking company, generator, contact, and location setup verification
• Perform volumetric balancing by verifying locked OVB transactions, monitoring inventory levels, and reviewing transfer entries for accuracy
• Assisting the marketers, as required
• Responsible for managing the Load Confirmation, field ticket entry, approval tracking, and customer invoicing process
• Track expenses for Accounts Payable and assist with Payroll/Time Entry
• Support onboarding of new employees as required
• Maintain office supply inventory, order supplies as needed, and ensure the workspace remains organized

• Minimum 1‑year experience in an administrative role
• Administration or Accounting Certificate/Diploma would be considered an asset
• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access
• Strong time management and organizational skills
• Ability to work effectively under pressure, meet demanding deadlines, and change priorities
• Strong teamwork and collaboration skills
• Excellent communication, interpersonal and customer service skills

At SECURE, we prioritize growth and improvement for our employees, customers, partners, and communities. We are a dynamic, customer‑driven team dedicated to making meaningful contributions. To attract and retain top talent, we offer competitive compensation, employer‑paid benefits, wellness programs, savings plans, career progression opportunities, and a leading employee referral program, all within a safe and respectful workplace.

In addition to rewarding job opportunities, we offer:

• Competitive industry wages, and compensation programs which includes:
  • 100% employer match on employee contributions, up to 5%, through our Employee Share Purchase Plan.
  • Comprehensive medical, dental, and vision coverage with low deductibles and 100% preventive care, plus employer‑paid life and AD&D insurance
  • $1,000 per year through the Live Well Program for wellness‑related expenses
  • Short‑and long‑term disability income protection
  • Employee Assistance Program (EAP) with confidential counseling and support resources
• A competitive employee referral program
• Industry leading safety standards
• Community investment initiatives (Our Stories)

We believe our team’s strength comes from our diversity.

Every SECURE employee has the right to feel safe and welcome. We pride ourselves on being a respectful workplace where all employees have equal access to opportunity and support.

We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.

Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States, and we actively seek out a wide range of applicants for both field operations and office roles.