Administrative Assistant - Bismarck, ND

Job Description

Administrative Assistant - Bismarck, North Dakota

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Caleb Brett team at our Bismarck, ND facility. This is a fantastic opportunity to grow a versatile career in the Inspection and Testing business, with Intertek, a global and award-winning leader in the ATIC Industry!

Intertek Caleb Brett provides specialized cargo inspection and analytical assessment services to the oil and gas, chemical and other commodities markets. With a global network of laboratories, 24/7 availability, and more than 130 years of exceptional customer service, our customers receive independent inspection and testing with industry-leading customer service. Intertek/Caleb Brett continually innovates and evolves to reduce risk for consumers, brands and organizations in every sector and industry around the world, going beyond testing, inspection and certification of products: we are a total quality assurance provider to industries worldwide.

Our purpose:
Bringing quality, safety, and sustainability to life.

• Ensure accurate and timely customer billing for two branches.
• Create, edit, and maintain documents, reports, spreadsheets, presentations, and forms using Microsoft Office applications.
• Perform various general office duties, including copying, mailing, filing, etc.
• Research a wide variety of information requests.
• Maintain organized electronic and hard copy filing systems in accordance with company document retention requirements.
• Assist with incident reporting, hazard observations, and follow-up documentation.
• Assist with audit preparation, regulatory documentation, and compliance record‑keeping for two branches.
• Support multi‑branch financial administration, including invoicing clients, invoice tracking, expense documentation, purchase card reconciliation, following through on corporate and local bill paying, and purchase order administration, as assigned.
• Handle multiple priorities while maintaining accuracy, confidentiality, and professionalism.

• High School Diploma or GED required.
• Two or more years of administrative experience.
• Experience with Microsoft Office is required.
• Excellent communication skills, both verbal and written.
• Excellent prioritization, organization, and time‑management skills.
• Detail oriented.
• Ability to work independently in a fast‑paced, multi‑tasking environment.
• Ability to analyze and solve problems.
• Ability to type quickly and accurately.
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames.

• Experience assisting management in hiring and training new employees.
• Experience scheduling field staff.
• Experience running operational reports.

Location:

Bismarck, North Dakota