Office Assistant II

Job Description

This position is responsible for providing administrative support for the operations of the department.

This position is responsible for providing administrative support for the operations of the department.

• Provides support to the Finance Department; prepares correspondence; schedules meetings; takes messages; prepares minutes and reports.
• Assists in the preparation of Finance Department agenda memos for City Commission.
• Assists the general public in the completion of a variety of applicants; reviews applications for accuracy and completeness; processes applications as required.
• Performs batch scanning of documents into document retention system.
• Enters purchase orders for departmental invoices; reconciles credit card purchases and prepares inter-office billings.
• Processes and distributes incoming mail; prepares mail and email mass mailings.
• Coordinates the publication of legal documents and provides documentation for special assessments.
• Receives and processes payments for special assessments.
• Maintains office supply inventory; solicits quotes and reorders as needed.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Enters data related to the transfer of deeds; assists Appraisers in producing Commercial Sales Sheets; retrieves and exports data from the CAMA database.
• Identifies property by legal description and parcel address.
• Prepares copies of plat maps for customers.
• Edits and prints reports and correspondence.
• Schedules interviews and documentation for new employees.
• Makes employee travel accommodations.
• Updates webpage.
• Creates fillable forms and documents.
• Maintains office files and records.
• Performs related duties to assist Assessing, Fiscal Services, and Information Technology Divisions.

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

• Applicants must be currently authorized to work in the United States on a full-time basis. City of Bismarck does not provide visa sponsorship for this position.
• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs, including Microsoft Office products.
• Knowledge of records management principles.
• Knowledge of customer service principles.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Knowledge of North Dakota Century Code property tax exemption guidelines.
• Skill in oral and written communication.

01

Do you have a high school diploma or equivalent?

• Yes
• No

02

Do you have an associate degree?

• Yes
• No

03

How many years of experience do you have working in customer service?

• None
• 1 year
• 2-4 years
• 5 years or more

04

How many years of experience do you have working with computers and Microsoft Office products?

• None
• 1 year
• 2-4 years
• 5 years or more

05

How many years of experience do you have working in an office environment providing support to staff, peers, and superiors?

• None
• 1 year
• 2-4 years
• 5 years or more

06

How many years of experience do you have working with legal descriptions?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

07

How many years of experience do you have working with GIS maps?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more
• Required Question