Office Manager

North Dakota Retirement and Investment Office (RIO) | Bismarck, ND

Are you someone who sees what needs to happen, brings the right people together, and keeps the details moving? The North Dakota Retirement and Investment Office (RIO) is looking for an experienced Office Manager to lead the administrative operations that keep a growing organization running effectively. This role goes beyond traditional office administration. You'll coordinate facilities and office projects, strengthen records management, support agency operations, and help build the infrastructure RIO needs as it continues to grow.

RIO operates in a fast-paced financial environment and supports the management of more than $30 billion in investments that help shape North Dakota's financial future. If you enjoy creating order, improving processes, managing multiple priorities, and taking ownership of important work, this may be the opportunity for you.

This is an opportunity to take ownership of meaningful work in an organization experiencing significant growth and change. You'll work across the agency, gain exposure to investment, finance, operations, and technology professionals, and help shape the systems and processes that support RIO's future.

• Lead day-to-day office operations, including administrative processes, supplies, vendor services, invoices, onboarding and offboarding, and general office coordination.
• Coordinate office space planning, construction, remodeling, facilities needs, security access, and workspace changes as RIO continues to grow.
• Lead records management and retention activities, including helping transition agency records to SharePoint and supporting consistent filing and retention practices.
• Manage the purchase, assignment, inventory, and lifecycle of agency equipment and furnishings while coordinating technology needs with NDIT and other partners.
• Coordinate employee travel, agency events, and administrative support for the State Investment Board's Budget and Finance Committee, including meeting logistics, materials, minutes, and records.
• Maintain emergency preparedness procedures, administrative documentation, and operational processes that help ensure the office remains efficient, organized, and prepared.

Within your first year, you will have the opportunity to make a visible impact by helping coordinate RIO's office build-out, advancing its records management program, strengthening office processes, and becoming a trusted operational resource across the agency.

We're looking for someone who can combine strong organization and attention to detail with the flexibility and judgment needed in a growing organization.

• Strong organizational skills and exceptional attention to detail.
• Experience managing office operations, administrative services, facilities, records, or related functions.
• The ability to manage multiple projects, deadlines, and changing priorities.
• Clear and professional written and verbal communication skills.
• Sound judgment, initiative, and the ability to work both independently and collaboratively.
• Strong working knowledge of Microsoft 365 and the ability to learn new systems and technology.
• A practical, process-focused mindset and an interest in making operations work better.

• An associate's or bachelor's degree in business or a related field, plus a minimum of 5 years of experience managing or coordinating office operations, facilities, or administrative services in an organization of comparable size; or 10 or more years of such experience in lieu of a degree.
• Demonstrated ability to manage concurrent projects and deadlines with limited supervision.
• Proficiency with Microsoft 365, including SharePoint.

• Associates or Bachelors degree in Business or a related field plus 5 years of experience managing or coordinating office operations, facilities or administrative services in an organization of comparable size
• Experience coordinating construction, remodeling, or space planning projects.
• Familiarity with public sector procurement requirements and records retention obligations.

Far and away the best prize life offers is the chance to work hard at work worth doing.

- Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity…