Event Coordinator, Entertainment & Gaming

About Funatix Events

Funatix Events is a full‑service event company based in Bismarck, North Dakota. We specialize in event management, marketing, sponsorship, ticket sales operations, and media for a wide array of local and statewide events.

We are seeking an Event Coordinator to serve as the right hand to our Event Director and take true ownership of events across our 27+ event portfolio. The role does not support from sidelines; the coordinator will run assigned events end to end—planning, budgeting, vendor management, on‑site command, and post‑event analysis—while leading event‑day staff, volunteers, and seasonal team members in the field.

The ideal candidate is a proven operator who leads from the front: someone who has run events before, makes decisive calls under pressure, and raises the bar for everyone working alongside them. You will work directly with the Event Director on our largest productions and own a slate of events outright.

• Serve as the lead on assigned events from concept to completion, building and executing detailed event plans, timelines, and production schedules for rodeos, marathons, festivals, conferences, and corporate functions.
• Act as the second‑in‑command on flagship productions—including Mandan Rodeo Days, the Bismarck Marathon, and the Williston Basin Petroleum Conference—stepping in as the decision‑maker when the Event Director is running another front.
• Direct event‑day staff, contractors, volunteers, and interns; set the standard on site, delegate clearly, and develop the people around you.
• Work closely with clients to understand their event goals and translate their vision into an executable plan with creative, practical solutions.
• Source, negotiate, and manage vendors including food & beverage, entertainment, AV, rentals, and other event service providers; own those relationships year over year.
• Build and manage event budgets, track actuals against plan, and deliver events within financial parameters without compromising the guest experience.
• Own event logistics end to end—venue coordination, permits, insurance requirements, transportation, site plans, and on‑site setup and teardown.
• Partner with the Director of Marketing and Marketing Manager on campaigns that drive attendance, and with the Sales Director to deliver sponsor activations flawlessly on site.
• Manage event registration and ticketing platforms and processes, ensuring a seamless attendee experience and clean data for clients and internal reporting.
• Serve as the primary point of contact and on‑site leader at assigned Funatix events—managing staff, troubleshooting in real time, and ensuring the event runs smoothly from load‑in to load‑out.
• Lead post‑event analysis including surveys, attendance and revenue recaps, and improvement plans that feed directly into next year’s playbook.

Funatix Event Availability:
Expected to be available for all Funatix events including but not limited to Mandan Rodeo Days, the Bismarck Depot season series, festivals, and corporate functions. Full event list will be provided. This includes nights, weekends, and holidays.

• Event Day
  
  Hours:
  
  Expected to be available from mid to late morning through the end of the event. Schedule will vary by event.
• Non‑Event
  
  Hours:
  
  Expected to attend office hours of 9:00 AM‑5:00 PM each weekday.
• Assist with event setup, teardown, and all other aspects of event management at Funatix events. All other duties as assigned.

• Three or more years of experience in event planning, event management, or a related field, with demonstrated experience leading events or teams.
• Proven ability to run an event independently—not just support one.
• Strong organizational skills with the ability to manage multiple events simultaneously at different stages of the lifecycle.
• Excellent communication and interpersonal skills with clients, vendors, sponsors, and staff.
• Calm and decisive under pressure, with the ability to adapt to last‑minute changes.
• Assertive, persistent, and results oriented.
• Experience building and managing event…