Records Management Specialist

Summary Of Work

Perform advanced‑level professional work involving the analysis, development, implementation, and coordination of records management, forms management, and related information systems to ensure compliance with NDCC Chapters 54‑46‑05 and 54‑44.6 and statewide information technology standards.

• Administer and coordinate the agency's records management program.
• Oversee and support the analysis and coordination of the agency's forms management activities.
• Coordinate and evaluate asset management activities.
• Perform analysis and support of information access and retrieval functions.
• Review, assist, and oversee department records and forms to ensure compliance with Americans with Disabilities (ADA) requirements.
• Provice IT policy guidance and system support across multiple functional areas.
• Serve as back‑up support for responding to open record requests as needed.

• Associate's degree in Records Management, Information Management, Information Systems, Information Technology, Library and Information Science, Archival Studies, or a closely related field and two years of relevant experience. To note, relevant work experience performing comparable duties may be substituted for the educational requirement on a year‑for‑year basis.
• Strong organizational skills with the ability to manage competing priorities and maintain attention to detail.
• Excellent communication skills, both written and verbal.
• Willingness to create, implement, and manage new or evolving processes.

• Bachelor's degree in Records Management, Information Management, Information Systems, Information Technology, Library and Information Science, Archival Studies, or a closely related field and five years of relevant experience.
• Experience administering records management, forms management, or information governance programs.
• Experience with electronic records management or document management systems.
• Knowledge of records retention, public records requirements, and information lifecycle management.
• Experience reviewing documents and forms for ADA accessibility compliance.
• Experience developing policies, procedures, and business process improvements.
• Experience supporting information technology systems, projects, or governance activities.
• Experience responding to open records requests.
• Professional certification in records or information management is preferred.

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that supports you, your health and your family.

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act. As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect.

23-12-10.