Sales Coordinator

Job Title: Sales Coordinator Reports To: Jake Armstrong, Sales Director Location: Bismarck, North Dakota (on-site)
Status: Full-time, exempt

Are you ready to be part of a winning culture? We are looking for someone early in their sales career who is not afraid of the phone. You will learn how sponsorship actually works at Funatix from the inside out, build the proposals and contracts that close deals, and get real seats in real meetings. This is the seat that grows into carrying your own book of business.

About Funatix Events Funatix Events is a full-service live events, sports, and experiential entertainment company based in Bismarck, North Dakota. We handle event management, marketing, sponsorship, ticketing operations, and media for local and statewide events.

Our portfolio includes some of the region's most recognized experiences:
Mandan Rodeo Days, North Dakota's longest-running event; the Bismarck Marathon; the Williston Basin Petroleum Conference;
Red White & Boom; the North Dakota Governors' Cup; the NDACo Annual Conference; and a full summer season at the Bismarck Depot featuring Fiesta Fest, Wiener Fest, Rumble at the Depot, Bismarck Rocks!, the Bismarck Food Truck Festival, and Otto Von Bismarck Fest. In all, more than 27 events a year.

Learn more at

• Experience Obsessed. We obsess over the guest experience, from the first ad they see to the last thing they remember.
• Positive Energy. We bring energy to the work and to each other, especially at hour 14 of a show day.
• Innovating Constantly. We do not run last year's playbook because it worked last year.
• Community Minded. We build events that make this community a better place to live.

The Sales Coordinator is the engine behind the sponsorship sales operation. Working directly with the Sales Director, this role fills the calendar with qualified meetings, builds the proposals and recaps that win and renew partners, moves contracts from handshake to signature, and makes sure every signed deal gets handed cleanly to the team that has to deliver it.

You will learn the back end first. Proposals, contracts, deliverable tracking, and activation handoff teach you how a sponsorship is actually built and what it costs us to keep a promise. Once you know that, you get in front of prospects yourself. This role exists to expand the sales team, not to sit behind it.

• Make outbound calls and send outbound emails to prospects to set qualified meetings for the Sales Director.
• Build and maintain the prospect list across all event properties, tracking outreach history and next steps.
• Manage the sales calendar, including scheduling, confirmations, and pre-meeting prep materials.
• Attend prospect and partner meetings, take notes, own the follow-up, and progressively take on more of the conversation.

• Build sponsorship proposals and pitch decks for new and renewing partners using the Funatix proposal template in Canva.
• Build post-event recap decks showing partners what they got, using confirmed numbers only.
• Pull the event details, audience data, and inventory needed to make a proposal specific rather than generic.
• Keep the proposal and recap library organized and current so nothing gets rebuilt from scratch.

• Create, update, and route sponsorship contracts using existing Funatix templates.
• Track contracts through signature, chase down what is outstanding, and keep the pipeline status accurate.
• Collect and file certificates of insurance, W-9s, logos, and other partner paperwork.
• Flag any non-standard term or requested contract change to the Sales Director and General Manager rather than solving it independently.

• Build out every signed contract in Asana so the experience team knows exactly what was sold, to whom, and by when.
• Translate contract language into concrete tasks with owners and due dates across marketing, operations, and event execution.
• Track deliverable fulfillment through the event and flag gaps before they become a partner problem.
• Run the handoff conversation between sales…