Accounting Clerk

Description About the Organization

George Kaiser Family Foundation (GKFF®) is a Tulsa-based charitable organization dedicated to providing an equal opportunity for young children in Tulsa through support of early childhood education, community health, social services, and civic enhancement. The investment team manages GKFF’s $4+ billion globally diversified and growing investment portfolio. GKFF is a dynamic non-profit organization with a talented team of professionals who maintain an entrepreneurial culture as they encounter new projects, opportunities, and challenges every day.

This position involves a combination of administrative tasks, data entry, and basic financial analysis, while assisting with Accounts Payable and Cash Receipts transactions for multiple not-for-profit organizations. The successful candidate will be responsible for the daily processing of invoices for the organization or its affiliates, including obtaining approvals for payment; preparation and coding of invoices; entry of invoices into the accounting system;

preparation and entry of expense report reimbursements; communications to resolve issues; vendor correspondence and reconciliations. Responsibilities may also include certain cash receipts processes, such as depositing, coding and receipting. Responsibilities will include assisting others on the team in completing these tasks, as well as other duties as assigned.

• Input financial data into accounting, payables, and expense reimbursement software with accuracy.
• Maintain organized, accurate, and up-to date financial records and files.
• Assist in the preparation of accounts payable and other related reports and statements.
• Assist in preparation of Audit “PBC” work papers and supporting schedules.

• Collect invoices, obtain approvals, ensure proper coding and supporting documentation (receipts, invoices, and W-9s).
• Input data (vendor information, invoice detail, etc.) into software systems to prepare payables.
• Export queries for reporting / transfer purposes.
• Prepare checks and electronic payments.

• Run reports and prepare invoicing for various LLCs.
• Record cash receipts and deposit payments.
• Monitor accounts receivable and follow-up on outstanding payments.

• Record and deposit receipts when required
• Provide banking institution with needed deposit instructions for fund disbursements.
• Export queries for reporting / transfer purposes.
• BS&E credit card approvals and follow-up with cardholder for missing/inaccurate information.
• BS&E credit card account reconciliations.
• Process GKFF and BEST grant requests.

• Reconcile monthly bank statements and resolve discrepancies on assigned accounts.
• Record and track bank transactions accurately.

• Aid staff in submitting and processing expense reports.
• Verify expenses for accuracy and compliance with organization policies.
• Confirm coding and supporting documentation is provided for each expense.

• Ensure compliance practices are in line with internal control policies.
• Generate and distribute informational reports as required.
• Assist Supervisor and Controller with monthly and year-end closing processes, including Form 1099-MISC filings.
• Support annual audit preparation.

• Provide administrative assistance to the accounting team.
• Assist with special projects and tasks as assigned.

• 1-2 years of recent accounts payable or bookkeeping experience highly preferred
• Bachelor’s degree or equivalent experience preferred
• Experience working with non-profit organizations, investment services, or family offices preferred

• Proficient with Microsoft Office Suite (specifically Excel, must be able to use basic formulas)
• Experience with Quick Books, Bill/Divvy, or other accounting systems
• Excellent attention to detail and data accuracy.
• Strong organization and time-management skills.
• Intrinsically motivated, comfortable working individually or with teams, and an excellent problem…