Court Clerk

Job Title:

Court Clerk

Employment Status:
Full-Time

Direct Supervisor:
City Clerk

Posting Date: 5/06/2026

Supervisory Responsibility:
None

Close Date:
Open until filled

Location:

City Municipal Building, Bixby Ok.

Job Summary

The Court Clerk performs all clerical and customer service duties related to the daily operation of the Municipal Court. The Court Clerk will ensure that the general public is provided with prompt and accurate information about the municipal court's services by furnishing facts and directing inquiries to the appropriate personnel for additional information and services. Responsible for generating, administering & filing all court records.

Essential Job Functions

• An employee in this position may perform any or all of the following duties:
• Process in-person, mailed, and electronic payments; post receivables in court software; maintain records and reconcile reports
• Provide customer service in person and by phone, answering general and case-related inquiries
• Schedule cases and maintain court dockets
• Prepare cases for court hearings and manage court docket materials
• Operate court software to enter, generate, and distribute court records and documents
• Record court proceedings and update official case records
• Serve as liaison between the Municipal Judge, City Prosecutor, Police Department, and other agencies
• Prepare notices to appear, subpoenas, and other court correspondence
• Research case information and assist defendants or representatives as needed
• Complete post-hearing processing, including entry of judgments, sentencing requirements, and required forms
• Prepare and transmit traffic citation reports, monthly state-required reports, and remittances
• Maintain accurate court files and records in compliance with applicable laws and procedures
• Assist with Municipal Court sessions, including docket preparation and courtroom support
• Assist with Utility Billing Department or other clerical duties as assigned

Knowledge, Skills, and Abilities

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

Court procedures, municipal court operations, and legal terminology

Recordkeeping and document management practices

Skills

Strong organization and time management skills

Ability to manage multiple priorities in a fast-paced environment

Effective verbal and written communication skills

Ability to remain composed in high-stress situations

Abilities

Work independently with minimal supervision

Maintain accurate and detailed records

Establish and maintain effective working relationships with staff and the public

Exercise sound judgment in handling confidential and sensitive information

Plan and organize court-related activities

Minimum Qualifications

High School Diploma or GED required

Two (2) years of administrative or office experience required

Municipal government experience preferred

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Ability to obtain Notary Public Certification within three (3) months

Preferred Qualification

Experience in municipal court or legal environment

Strong attention to detail and accuracy

Bilingual (Spanish/English) is a plus

Working Environment

Work is performed in a professional office environment at City Hall and includes biweekly evening (night court) sessions. The position involves frequent public contact and requires the ability to manage multiple tasks in a fast-paced setting.

Physical Requirements

This position requires the ability to remain seated for extended periods while performing office tasks. Occasional lifting of office materials (up to 20 lbs) and the ability to operate standard office equipment, including computers, copiers, and printers, are necessary. Some standing or walking may be required during meetings or events.

Benefits

Competitive salary

Health, dental, and vision insurance

Retirement benefits

Professional development and education reimbursement opportunities

Supportive, community-oriented work environment

How to Apply:

** Application, resume, cover letter, and references required*
* Apply online byok.gov

Email resume, cover letter, and references to Leann Tunnel at ltunnell,

or submit in person to:

City of Bixby

Human Resources Department, Attn. LeAnn Tunnell

111 N Cabaniss Ave.

Bixby, OK 74008

Equal Opportunity

Employer:

The City of Bixby is an Equal Opportunity Employer. We encourage individuals of all backgrounds and abilities to apply.