Sr. Disbursements Specialist - Blackfoot, Idaho
Ideal candidates will be located in southeast Idaho and available to work on-site at our Blackfoot facility. However, well-qualified fully remote candidates may be considered.
The Sr. Disbursements Specialist is responsible for supporting the organization's disbursement operations to ensure the accurate, timely, and compliant processing of accounts payable transactions, including supplier invoices, employee reimbursements, and payment requests, and the processing of bi-weekly payroll for multiple sites in accordance with company policies, procedures, and union contacts.
The Sr. Disbursements Specialist partners cross-functionally with Finance, Procurement, HR, Payroll, and operational teams to resolve issues, support business initiatives, ensure audit readiness, and deliver exceptional internal and external customer service. This role also provides guidance, training, and day‑to‑day support to team members while serving as a subject matter expert for disbursement processes and systems.
Key Responsibilities Disbursement Processing & Oversight: Manage and process disbursements with the highest level of accuracy, professionalism, discretion, and adherence to internal controls and company policies. Oversee supplier ACH setup and maintenance processes. Administer all aspects of the corporate credit card and employee expense reimbursement programs.Accounts Payable Oversight: Process, review, and validate invoices, account coding, and approval documentation. Investigate and resolve complex invoice discrepancies, payment variances, and vendor issues with a high degree of accuracy, urgency, and attention to detail.Cash Management & Controls: Maintain and strengthen internal controls related to disbursement activities, including segregation of duties, payment authorization protocols, and fraud prevention measures. Process, reconcile, and record monthly deposits and cash transactions with accurate general ledger coding and supporting documentation.Vendor Management: Develop and maintain strong working relationships with key suppliers and business partners to support effective communication, issue resolution, and operational continuity.Compliance & Audit Support: Support internal and external audits, including providing supporting documentation and responses to auditor inquiries. Monitor disbursement activity for potential fraud risks, policy violations, and control deficiencies; elevate concerns appropriately and support implementation of corrective actions. Support preparation and validation of annual 1099 reporting. Support the preparation, reconciliation, and filing of semi-annual unclaimed property/escheatment reporting, ensuring compliance with state regulations and accurate reconciliation to the general ledger.Payroll Processing & Administration: Process full‑cycle payroll (weekly/biweekly) with a high degree of accuracy and timeliness. Review and validate employee timekeeping data, earnings, deductions, and adjustments. Manage complex payroll transactions, including regular rate of pay (RROP), bonuses, retroactive pay, garnishments, and multi‑state payrolls. Serve as an escalation point for complex payroll issues and inquiries, and partner with Human Resources concerning employee changes impacting payroll.Reconciliation & Financial Reporting: Prepare payroll‑related reports for Finance, HR, and leadership as needed. Calculate and prepare accrual reports for employees and temporary labor for month‑end reporting. Support month‑end and year‑end close processes as needed.What We Offer to Employees
Phenomenal Benefits:
Competitive medical, dental, and vision insurance plans, 401(k) with profit sharing, a generous time‑off program, life and disability insurance, adoption assistance, a scholarship program for children of employees, and an employee assistance program for you and your family.
Competitive Compensation:
The expected pay range for this role is between $65,000 and $75,000 annually, although a final salary offer is dependent on the candidate's experience level and skill set. In addition to a competitive base salary, this position participates in…
