ICAT Administrative Coordinator Job Blacksburg area,Virginia USA,Administrative/Clerical

Job Description

The Administrative Coordinator provides comprehensive administrative support for the ICAT leadership team. The position will coordinate and schedule meetings and manage calendars, as well as arrange travel and other logistics required for university business. In addition to leadership calendars, this position will assist with department management of select facility calendars to ensure effective space usage. A successful candidate will be highly organized, have the ability to work independently, and as part of a team.

The Administrative Coordinator will have event planning responsibilities such as, but not limited to, the weekly ICAT Playdate series and the annual ICAT Day as well as off‑campus locations in the region. This position will be the primary support for the institute’s advancement/development stewardship initiatives and be a key frontline liaison with external donors and constituents. The Administrative Coordinator is the first point of public contact for ICAT within the administrative offices.

This is a full‑time on‑site position and may require occasional evening and weekend hours in support of planned events.

Responsibilities

Supporting a broad variety of administrative tasks that facilitate the Executive Director and ICAT team’s ability to effectively lead the organization
Operational support for Executive Director and facility calendar management
Meeting and event planning and execution
Advancement/engagement support

Required Qualifications

Demonstrated experience providing high‑level administrative support for senior leadership positions

Demonstrated proficiency with a variety of computer software applications in word processing, spreadsheets, and calendar management (such as MS Word, Excel, SharePoint, and MS Outlook).

Demonstrated experience coordinating and implementing activities, including meetings, events and workshops

Ability to communicate effectively and concisely with internal and external constituent groups

Experience working independently within a team environment

Ability to maintain effective attention to detail and confidentiality

Ability to project a positive and professional image dealing with a variety of stakeholders both internal and external to the team

Effective and professional communication skills

Preferred Qualifications

Demonstrated administrative support and coordination of activities related to fundraising or donor stewardship

Experience with coordinating travel arrangements

Experience using enterprise systems assisting with travel, purchasing and other administrative functions.

Pay Band

Overtime Status

Non‑Exempt:
Eligible for overtime

Appointment Type

Restricted

Salary Information

$45,000 - $50,000

Hours per week

Review Date

May 29, 2026

Additional Information

We are unable to sponsor work visas for this position. The successful candidate will be required to have a criminal conviction check.

Equal Employment Opportunity

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Holly Williams at hmccall during regular business hours at least 10 business days prior to the event.

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