Project Coordinator, Corporate Events

Project Coordinator, Corporate Events and Experiences

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Work type:
Staff

Senior management:
Senior Vice Pres Advancement

Department:
University Development

Location:

Blacksburg, Virginia, Hybrid

Categories:
Advancement, Administrative / Clerical

Job Description

The Project Coordinator of Corporate Events and Experiences provides programmatic and customer-focused support to LINK, Center for Advancing Partnerships, for a suite of high-end industry events, key corporate visits, and programs designed to grow industry partnerships and engage alumni in the workplace. From industry round tables and national forums to unique events and experiences, our team is situated well within the university and state to lead innovative projects at the intersection of alumni and industry.

This individual will be a highly organized, quick learner who is detail-oriented, self-directed, and adept at working in a fast-paced environment. They will demonstrate strong independent thinking and decision-making skills to manage and execute programs, events, and key corporate meetings. They will assist in all aspects of planning and execution of various programs, including drafting meeting materials such as agendas, briefing documents, and bios;

logistics, including working with outside vendors on reservations, rentals, and catering requests; budget estimates, invoices, and tracking; and various marketing and professional communications. They will liaise with LINK, Advancement, Colleges, and leadership to identify and define requirements, scope, and objectives, and execute the planning, hosting, and delivery of tasks. This position will report to and work closely with the Director of Corporate Engagement.

Required Qualifications

Professional experience planning, coordinating, and executing events and experiences, with demonstrated skills in logistics, vendor management, and client or stakeholder engagement; experience managing related projects or complex administrative operations.

Demonstrated ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment with accuracy and high-quality results.

High proficiency using office technology and software, including Microsoft Office Suite, virtual meeting platforms (Zoom, Teams), and calendar management tools.

Strong interpersonal and problem-solving skills, with the ability to collaborate effectively across diverse stakeholders and independently manage tasks.

Preferred Qualifications

Bachelor's degree or equivalent training experience; preference for fields such as hospitality management, business, marketing, or communications.

Experience preparing professional communications and handling confidential information with discretion.

Experience working in corporate relations, higher education or in a non-profit institution.

Project Management or Event/Meeting Certification (CAPM, PMP, CMP, CPCE or other related programs).

Demonstrated competency with design software such as Canva, InDesign, Illustrator, or Photoshop.

Pay Band

4

Overtime Status

Non-Exempt:
Eligible for overtime

Appointment Type

Regular

Salary Information

$54,000 - $60,000

Hours per week

40+

Review Date

May 15th, 2026

Additional Information

Safe Driving Record

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military…