Administrative Assistant - Human Resources; Part Time

The part-time Human Resources Administrative Assistant provides support to the Human Resources Office by creating and maintaining employee files, both paper and electronic, answering phones, receiving visitors, and providing administrative support. This position is under the direct supervision of the Human Resources Director.

Shift: Monday – Friday, 9:30 am to 1:30 pm

The Town of Blacksburg is an EEO Employer M/F/D/V.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Answers calls and assists customers contacting the Human Resources Office
• Provides professional and courteous customer service to employees and the public in person and by phone
• Creates and manages employee records within both paper and digital storage systems
• Files, scans, and shreds employee file information according to the Library of Virginia document retention schedule
• Provides coverage and answers phone lines for the Town Manager’s Office, as needed, specifically during the lunch hour
• Assists with the planning and preparation of special events and projects, as needed
• Maintains confidentiality of sensitive employee and organizational information
• Provides general administrative support to the Human Resources Office

• Demonstrated ability to provide high-quality customer service
• Thorough knowledge of Microsoft Office applications
• Thorough knowledge of standard office practices, procedures, and equipment
• Ability to work independently with minimal supervision
• Strong attention to detail and organizational skills
• Ability to understand, follow, and apply established procedures for filing documents and maintaining accurate records

• High school diploma or GED certification required
• Valid driver's license with a satisfactory driving record
• Experience in a customer service-oriented environment

• This job primarily operates in a general office setting
• This role routinely uses standard office equipment such as computers, phones, and copiers/fax machines
• While performing the duties of this job, the employee frequently interacts with staff, providers, and the general public in person and via telephone and email

• While performing the duties of this job, the employee will be required to sit for prolonged periods of time at a desk, utilizing a computer, and reviewing online and paper documents
• The employee will also be required to lift and move up to 25 pounds and occasionally lift and move up to 50 pounds