Assistant Plans Coordinator

Job Description

Reporting to the BUILDS Supervisor, the primary role of the Assistant Plans Coordinator is to assist with maintaining architectural record documents in an organized and efficient manner in accordance with university and state standards.

The Assistant Plans Coordinator processes hard copy and digital records documents submitted by various departments and other sources, to ensure compliance with mandated rules and regulations.

Additionally, this position will visit the Records Management Storage (RMS) facility to retrieve records that are undocumented in the Laserfiche document management system. These records will be reviewed, scanned, digitized, and uploaded to Laserfiche Records repository as needed.

• Experience managing detailed file structures and organizing records within digital document management systems.
• Demonstrated experience working with documentation related to construction, engineering, or architectural design and construction.
• Demonstrated customer service experience.
• Proficient skills with Microsoft Office Suite and Adobe products such as Adobe Acrobat Pro and/or Bluebeam.
• Ability to work collaboratively in a diverse organization with strong communication skills and a proven record of providing excellent internal and external customer service.
• Must be able to work independently with minimal supervision, set priorities and engage in several projects simultaneously.
• Must have a valid driver’s license.

• Bachelor’s degree in engineering, Architecture, Business, and/or recent experience in a document management related field.
• Demonstrated experience working with Document Management Software similar to Laserfiche and Asset Works Aim.
• Prior experience in a higher education environment.

• Pay Band: 3
• Overtime Status: Non-Exempt:
  Eligible for overtime
• Appointment Type: Regular
• Salary Information: $18-$23 per hour
• Hours per week: Varied
• Review Date: June 16, 2026

• This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.
• The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opsHR-g during regular business hours at least 10 business days prior to the event.