Graduate Program and Teaching Assistant Coordinator

Job Description

This on-site position provides administrative support to the department of Biological Sciences graduate programs (Ph.D. and M.S.). The incumbent will coordinate graduate student admissions, orientation, advising, funding, and teaching and performance reviews for the department. The incumbent will advise graduate students on administrative procedures as well as track grades, evaluations, and plans of study, and maintain and secure graduate student files.

The incumbent also works with the graduate program director on departmental graduate program assessments. In addition, this position will support the department’s teaching laboratory operations by coordinating graduate teaching assistant (GTA) assignments. The position serves as a liaison to the Graduate School, Registrar's Office, Bursar's Office, and other appropriate university offices and academic units.

• Bachelor's degree in biology or related field, or equivalent level of training and experience.
• Experience providing administrative support including records management and scheduling or coordinative duties.
• Working knowledge of graduate student advising policies and procedures.
• Working knowledge of budgeting and fiscal procedures.
• Excellent organizational and analytical skills.
• Excellent communication skills; ability to multitask in a deadline-oriented environment.
• Experience working with a diverse group of people and with confidential material.

• Master's degree in biology or related field.
• Experience preparing and managing budgets.
• Experience using Banner.
• Experience using Hokie Mart.

4

Non-Exempt:
Eligible for overtime

Regular

Commensurate with experience but within budget maximum

40

June 22, 2026

The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.