Project Coordinator, Corporate Events

Job Description

The Project Coordinator of Corporate Events and Experiences provides programmatic and customer-focused support to LINK, Center for Advancing Partnerships, for a suite of high-end industry events, key corporate visits, and programs designed to grow industry partnerships and engage alumni in the workplace. From industry round tables and national forums to unique events and experiences, our team is situated well within the university and state to lead innovative projects at the intersection of alumni and industry.

• Plan and execute events, corporate visits, and programs, including drafting meeting materials such as agendas, briefing documents, and bios.
• Oversee logistics with outside vendors on reservations, rentals, and catering requests.
• Manage budget estimates, invoices, and tracking.
• Create marketing and professional communications.
• Liaise with LINK, Advancement, Colleges, and leadership to identify requirements, scope, and objectives.
• Execute planning, hosting, and delivery tasks.
• Report to and collaborate closely with the Director of Corporate Engagement.

• Professional experience planning, coordinating, and executing events and experiences, with demonstrated skills in logistics, vendor management, and client or stakeholder engagement.
• Experience managing related projects or complex administrative operations.
• Demonstrated ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment with accuracy and high-quality results.
• High proficiency using office technology and software, including Microsoft Office Suite, virtual meeting platforms (Zoom, Teams), and calendar management tools.
• Strong interpersonal and problem-solving skills, with the ability to collaborate effectively across diverse stakeholders and independently manage tasks.

• Bachelor’s degree or equivalent training experience; preference for fields such as hospitality management, business, marketing, or communications.
• Experience preparing professional communications and handling confidential information with discretion.
• Experience working in corporate relations, higher education, or in a non-profit institution.
• Project Management or Event/Meeting Certification (CAPM, PMP, CMP, CPCE, or other related programs).
• Demonstrated competency with design software such as Canva, InDesign, Illustrator, or Photoshop.

• Pay Band: 4
• Salary: $54,000 - $60,000
• Hours per week: 40+
• Overtime Status:
  Non-Exempt – Eligible for overtime
• Appointment Type:
  Regular
• Review Date:
  May 15th, 2026
• Additional Requirements:
  
  Safe Driving Record, Criminal conviction check required.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr during regular business hours at least 10 business days prior to the event.