Grants Administrator

Grants Administrator

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Work type:
Staff

Senior management:
College of Engineering

Department:
Computer Science

Location:

Blacksburg, Virginia

Categories:
Business / Accounting / Finance, Administrative / Clerical

Job Description

The Grants Administrator in the department of Computer Science is responsible for providing comprehensive administrative and fiscal support for the development, review, and submission of sponsored program proposals in a higher education environment. This position partners closely with faculty, principal investigators, and academic units to ensure proposals are compliant with sponsor guidelines, institutional policies, and applicable regulations. The role includes budget development, coordination of internal approvals, proposal submission through institutional and sponsor systems.

The Grants Administrator plays a critical role in supporting the institution's and computer science's research and sponsored activities by promoting accuracy, compliance, and timely submission of funding proposals.

This role provides leadership for research administration and is responsible for all sponsored award activities, to include coordination of expenditure compliance and spending rates; salary planning; close-outs; financial reporting; project transfers; letters of guarantee; overdraft monitoring; and research faculty appointments. This role serves as the OESRC liaison on behalf of the department; performs ad hoc reporting; and supports the implementation of best practices in compliance with university, state, and federal guidelines.

The incumbent will use critical thinking skills to anticipate or resolve matters related to research funding activity. Reporting to the Director of Finance and Administration, this position will foster teamwork and demonstrate a high commitment to customer service.

Required Qualifications

* Bachelor's degree in finance, accounting, business administration, or a related field, or significant relevant experience in lieu of bachelor's

* Demonstrated administrative experience providing support in grants management, sponsored programs, or research administration.

* Demonstrated experience in budgeting and the use of spreadsheets for financial tracking and analysis

* Strong financial analysis, budgeting, and reconciliation skills.

* Proficiency with financial systems and grants management software.

* Excellent organizational, communication, and problem-solving skills.

* Ability to work independently with a high degree of accuracy in a deadline driven environment

Preferred Qualifications

* Master's degree in a related field.

* Certified Research Administrator (CRA) or similar professional certification.

* Experience with Virginia Tech systems such as Award Management, Banner, Hokie Mart, Time Clock Plus,Chrome River, Micro Strategy, Page Up, and Labor Redistribution.

Pay Band

4

Overtime Status

Exempt:
Not eligible for overtime

Appointment Type

Restricted

Salary Information

$65,000-$75,000 annually

Hours per week

40

Review Date

June 29, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or…