Academic Programs Coordinator

Job Description

The Academic Programs Coordinator in Biological Systems Engineering assists the Undergraduate Program Director and Graduate Program Director in administering undergraduate and graduate teaching programs.

• Provide support for all teaching-related activities, such as orientation and registration.
• Provide academic information and referrals to students.
• Process graduate student applications and maintain student files.
• Serve as liaison between the department and the Registrar’s Office, Graduate School, CALS and COE Academic Deans’ offices, and CALS and COE Associate Deans for Graduate Studies offices.
• Facilitate assessment of undergraduate and graduate programs.
• Serve as departmental contact for international students; maintain relationships with VT Global Strategic Services (GSS) and the Cranwell International Center, staying up to date on regulations and procedures.
• Work with the Assistant Director of Business Operations to initiate and maintain graduate assistantship contracts.

• Experience working with undergraduate and/or graduate students.
• Computer software skills, including word processing and spreadsheet.
• Strong communication and interpersonal skills.
• Demonstrated ability to work well as a team member while working independently, maintain confidentiality, and manage multiple tasks.

• Broad knowledge of university policies and procedures, particularly related to registration, class scheduling, degree and graduation requirements.
• Advanced computer skills, particularly related to data management software.
• Ability to use and interpret the BANNER family of administrative systems.

Pay Band: 3

Overtime Status:
Non-Exempt – Eligible for overtime

Appointment Type:
Regular

Salary Information: 44,

Hours per week: 40

Review Date: 05/10/2026

Additional Information:
The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.