Business Coordinator

Job Description

Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute (VTNSI) in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the Institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development.

The National Security Institute will advance national security in pursuit of a secure America.

The Business Coordinator is a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a range of financial, procurement, and operational functions that support the Institute’s daily business activities. The role requires a high degree of independence, problem‑solving ability, and advanced technical expertise, as the coordinator manages complex financial transactions across multiple systems and funding sources.

Responsibilities include purchasing and receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, encumbrance management, coordination of operational processes, reconciling operating, foundation, and research expenditures, managing payroll transactions and labor distribution, preparing financial reports, and analyzing and resolving discrepancies and system‑related issues. The coordinator also handles fund management, staff onboarding, training, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements.

• Demonstrated expertise in managing fiscal functions such as accounts payable/receivable, purchasing, travel processing, payroll reconciliation, journal entries, and financial reconciliations in a professional setting.
• Strong analytical and problem‑solving skills with the ability to independently assess financial data, identify discrepancies, and implement effective solutions.
• Excellent communication skills to effectively engage with stakeholders, resolve inquiries, and clearly present financial information.
• Strong organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.
• Ability to work autonomously, managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision‑making in a deadline‑driven environment.
• Proficiency with office software products, such as spreadsheets, calendaring, and word processing, with demonstrated strong proficiency with spreadsheets and formulas.
• Bachelor's Degree or equivalent related training and/or experience.

• Experience with large enterprise database systems involving financial reporting, payroll, purchasing or travel.
• Experience interpreting and applying complex regulations, policies and organizational processes.

Pay Band: 4

Overtime Status:
Non‑Exempt – Eligible for overtime

Appointment Type:
Restricted

Salary:
Commensurate with experience

Hours per week: 40 hours per week

Review Date:
April 21, 2026

We are unable to sponsor work visas for this position.

The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Sue Kass at sjkass during regular business hours at least 10 business days prior to the event.