Fiscal and Grants Coordinator

Job Description

The Kevin T. Crofton Department of Aerospace and Ocean Engineering seeks a motivated, detail‑oriented, and team‑oriented Fiscal and Grants Coordinator to provide comprehensive administrative and financial support to faculty, staff, students, and visitors. The role manages all aspects of departmental travel, including coordinating flights, conference registrations, fleet services, and lodging, as well as processing travel reimbursements in accordance with university policies.

It also oversees departmental start‑up and endowed professorship funds, providing regular financial updates and ensuring responsible fund management.

• Coordinate all travel arrangements for the department and process reimbursements.
• Oversee start‑up and endowed professorship funds, maintaining accurate financial records.
• Support post‑award financial administration for all active research grants, including reviewing financial statements, monitoring award status, coordinating extensions and re‑budgets, resolving overdrafts, projecting expenditures, and assisting with grant closeout processes.
• Work collaboratively with faculty and staff to ensure compliance with fiscal policies and procedures.
• Utilize enterprise resource planning and financial systems (e.g., Banner Finance, Hokie Mart, Chrome River, SharePoint) to process transactions.

• Associate's degree in accounting, business administration, finance, or a related field, or an equivalent combination of education, training, and experience.
• Work history demonstrating experience in fiscal, accounting, bookkeeping, procurement, travel, or financial support functions.
• Experience processing financial transactions with compliance to established policies and procedures.
• Proficiency with enterprise resource planning or financial management systems.
• Intermediate proficiency in Microsoft Excel.
• Ability to maintain financial records and prepare accurate reports.

• Bachelor's degree in accounting, finance, business administration, or a related field.
• Experience in higher education, state government, or another public‑sector environment.
• Experience with Virginia Tech financial systems, including Banner Finance, Hokie Mart, Chrome River, the Virginia Tech Foundation, and SharePoint.
• Familiarity with university and Commonwealth of Virginia procurement, travel, and fiscal policies.
• Experience reconciling accounts, monitoring budgets, and processing a variety of financial transactions.
• Completion of the Virginia Tech Fiscal Training Program or comparable fiscal or accounting training.

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If you are an individual with a disability and desire an accommodation, please contact Erin Wilson at erinwilson during regular business hours at least 10 business days prior to the event.