Financial Specialist

Job Description

As a key member of the Business Operations team within the Advancement Division, this position plays an essential role in delivering high-quality financial and administrative services that enable the division to achieve its strategic goals. Reporting to the Business Operations Manager, the Financial Specialist contributes to the efficient and compliant execution of the division’s financial, purchasing, and business functions. This role supports the implementation of policies, procedures, and standards that align with university, state, foundation, and other regulatory requirements.

By ensuring accuracy, timeliness, and consistency in financial transactions and documentation, the position helps safeguard Advancement’s resources and reinforces operational integrity.

• Processing travel reimbursements, accounts receivable/payable, monthly reconciliations, and PCard transactions.
• Reviewing and submitting financial transactions through systems such as Hokie Mart and Emburse Enterprise.
• Assisting with the coordination of financial reporting and documentation to support audits, compliance reviews, and internal planning.
• Serving as a resource to Advancement staff, providing guidance on financial procedures and ensuring alignment with current policies.
• Contributing to the division’s participation in the annual Financial Business Compliance Survey, ensuring that business practices meet established university standards.

• Experience performing financial responsibilities while maintaining and reconciling expenditures using ledgers of accounts.
• Strong communication skills and experience interacting effectively with various groups.
• Demonstrated computer skills in Microsoft applications for database management using electronic spreadsheets.
• Experience prioritizing tasks and working independently while performing multiple tasks.
• Ability to learn, update, and maintain new software/applications quickly, accurately, and efficiently.
• Demonstrated ability to work independently and handle confidential materials and information.

• Bachelor’s degree in accounting, business or applicable discipline.
• Strong knowledge of accounting principles.
• Demonstrated experience in Banner or similar large finance system.
• Demonstrated experience in Micro Strategy or similar data analytical tool.
• Demonstrated experience in Hokie Mart or similar e-procurement software.
• Demonstrated experience in Microsoft Sharepoint.
• Understanding of the Commonwealth of Virginia accounting guidelines.
• Experience/knowledge in budgets and reporting.
• Deposit reconciliation experience.
• Experience supervising workflow processes.

Pay Band
: 4

Overtime Status
:
Non‑Exempt:
Eligible for overtime

Appointment Type
:
Regular

Salary Information
: $45,000 - $55,000

Hours per week
: 40+

Review Date
:
July 13th, 2026

Additional Information
:
The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr during regular business hours at least 10 business days prior to the event.