Producer; Account + Project Manager

Location:

Remote‑first with occasional in‑person collaboration in Norfolk, VA / Raleigh, NC. We’re prioritizing candidates who live within ~90 miles of Norfolk (Hampton Roads and the surrounding region).

Sway Creative Labs is seeking an experienced, organized, and inventive Producer to lead integrated projects from kickoff through delivery. This role is built for someone with real agency mileage who can hold a client relationship, run a video shoot, scope a website build, and keep a multi‑market campaign on schedule without being asked twice.

You will be the strategic bridge between what the client says they need and what our creative, development, and media teams actually build. Our producers are trusted with scope, budget, and client relationships, and they are expected to have a point of view.

Be clear‑eyed about what this is. It is in‑the‑trenches work at an independent shop, which means you will run the strategy call and then build the schedule yourself. In exchange you get autonomy that does not exist at a holding company, direct access to the principals, and a genuine seat in where the agency goes next. We are looking for someone hungry enough to want that.

• Lead projects across video, digital, print, social, and out‑of‑home, from single-deliverable retainer requests to media-supported integrated campaigns
• Own website builds in partnership with our development team, including IA, content workflow, QA, and launch
• Lead video productions end to end: pre‑production planning, crew and vendor booking, talent, locations, on‑set leadership, and post workflow
• Sequence deliverables against media flight dates so creative lands ahead of the buy, not alongside it

• Serve as the primary point of contact on assigned accounts, setting and managing expectations proactively
• Lead status calls and project meetings with clients, vendors, and internal teams, anticipating next steps before they are asked for
• Build relationships that outlast individual projects and surface the next opportunity naturally

• Author clearly defined scopes of work and estimates: strategic narrative, phased deliverables with quantities, schedule, and explicit exclusions
• Hold the line on scope. Identify change orders early, document them, and communicate them before work proceeds
• Build schedules that account for internal review, client review, and revision rounds, not just production time
• Track actuals against estimate throughout the project and flag variance while there is still time to act

• Allocate resources in coordination with fellow producers and directors while monitoring capacity and incoming forecast
• Mentor Junior Producers and set the standard for task hygiene, meeting agendas, and follow‑up
• Contribute to process improvements and to new business proposals and pitches
• Build AI into your own workflow and then into the team: scope and estimate first drafts, call transcript synthesis, competitive and category research, QA passes, and status reporting. Bring back what actually works so we can standardize it

• 3–5+ years of production or project management experience in an agency or comparable client‑side environment
• Demonstrated fluency in at least two of the following: digital/web, video/broadcast, print production
• Hands‑on experience authoring estimates, scopes of work, and detailed schedules
• Working knowledge of design and development processes well enough to scope them accurately and speak to them credibly
• Pre‑production and on‑set leadership experience
• Strong command of project management tooling; we run on Smartsheet, Slack, and Google Workspace
• Practical fluency with AI tools and the ability to…