Office Coordinator - Secondary Long Term Sub

Frontline Applicant Tracking
- South Washington County Schools

Office Coordinator
- Secondary Long Term Sub

• Date Posted:
  8/20/2026
• Location:
  
  Oltman Middle School
• Date Available:
  
  09/01/2026

Position Office Coordinator - Secondary Long Term Sub

Location Oltman Middle School

Hours 7:00 a.m.

- 3:30 p.m.
8 hours/day + 1/2 Hour Unpaid Lunch

Wage Information Starting at $21.31 (Step
1)

Available For Application August 20th, 2026 to August 24th, 2026 @ 4:00 pm or open until filled

Anticipated Start Date September 1st, 2026 to October 16th, 2026

• So Wash Co  Schools offers a comprehensive benefits program designed to support our employees.
• Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage.
• We also offer voluntary plans such as accident, critical illness, hospital indemnity, and identity protection, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans.
• These benefits reflect our commitment to supporting your health and well-being.
• Visit our benefits page for more detailed information.

This position provides coordination in the overall operation of the school office to provide support to the principal, students, building staff, parents/guardians, and district staff in matters pertaining to the established procedures for the education of the students within each building.

• Assists students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
• Provides clerical support, which may include:
  • Correspondence/flyer distribution
  • Data entry
  • Copying
  • Infinite Campus support
  • Filing
  • Composing correspondence and spreadsheets using Word, Excel and Outlook
• Maintains confidentiality and data privacy for employees and students.
• Treats students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
• Other duties as assigned.

• Coordinate substitutes for building by utilizing the substitute calling system and distributing keys, badges, lesson plans and payroll vouchers.
• Provide coverage for essential parts of other clerical positions that need to be maintained over holidays and summer break.
• Facilitate graduation preparation, which includes compose and distribute graduation handbook; prepare graduation list; order diplomas, caps & gowns, honor cards, and medals; send invitations to honor staff; and schedule additional staff help.
• Collect, verify, code, and obtain approval for payroll vouchers and submit to Human Resources/Payroll.
• Coordinate key distribution in the building and maintain accurate records.
• Update pages on school's newsletter
• Update announcements and other information using multiple methods
• Provide support to Principal, which may include setting up appointments, maintaining calendar, and transcribing correspondence to parents, students and staff.
• Communicate and clarify district and building policies and procedures to students, staff and community members.
• Assist students, staff and parents with college application and scholarship information.
• Initiate postings, PAFs (Personnel Action Form), and various Human Resources forms, as directed by Principal.

• High school diploma or equivalent for all new hires after July 1, 2006.
• Skills assessment in accordance with established OPEIU testing process.
• Actively participates in…