Proposal Coordinator Ann Arbor, MI; Oakdale, MN

Proposal Coordinator - multiple locations (Ann Arbor, MI; Oakdale, MN; ...)

Come Work With Us

Be Exceptional. Deliver Excellence. Make A Difference.

Limno Tech is a leading environmental engineering and science firm with clients who face water-related problems that are more challenging and costly than ever before. It is our job to help our clients make decisions based on the best available science and real-world constraints.

At Limno Tech, our values are to: honor the science, lead through innovation, act through partnership, commit to the long-term, and pursue big, bold actions. Are you ready to join a team of smart, talented people who are motivated every day to deliver excellence and make a difference for our clients, our partners, and the environment?

We are seeking a highly motivated Proposal Coordinator for employment at one of the following offices:
Ann Arbor, MI, Oakdale, MN, or Washington, DC. Our ideal candidate is detail-oriented, organized, a fast learner, calm under pressure, enthusiastic, and a people person.

The successful candidate will help us expand our marketing team and grow Limno Tech by working closely with our Marketing Manager and Senior Marketing and Proposal Specialist. The candidate will add value to our business development efforts by leading and developing proposals in collaboration with technical team members to secure new work for Limno Tech and enable us to serve our clients.

This is a 40-hour-per-week position. The candidate will be fully in-person for an introductory 90-day period. Following the introductory period, a hybrid schedule request in accordance with Limno Tech’s guidelines can be submitted for consideration.

• Help develop, maintain, and champion Limno Tech’s proposal workflow procedures and processes, and implement from beginning to end (go/no-go and initiation to submittal/interview)
• Drive and coordinate the proposal development process
  • Review RFIs/RFPs/RFQs for proposal production/documentation guidelines and work with the proposal lead/manager to develop production schedules
  • Schedule meetings and track the completion of staff and subcontractor assignments
  • Facilitate communications between project staff and other staff regarding proposal development
  • Coordinate with subcontractors (or prime) on schedules and materials
  • Prepare agendas and lead kickoff and check-in meetings with proposal teams
• Co-lead (with technical team members) the completion and submittal of high-quality proposals within strict deadlines
  • Collaborate with proposal team to gather required information for proposals
  • Fill out and review proposal forms and ensure completeness and accuracy
  • Format and lay out proposal content using standard templates
  • Lead proofreading and final editing and layout of proposals
  • Ensure all proposal requirements are met
  • Package proposals to ensure a professional look and effective messaging
  • Manage the final production and submission of all proposals in accordance with requirements and strict deadlines
• Maintain and improve internal marketing and proposal materials
  • Maintain proposal templates and help build material/content libraries
  • Track and manage electronic proposal files and archives
  • Compile materials for proposals and work with staff to complete updates (resumes, biosketches, project profiles, headshots, logos, firm overviews, other boilerplate content)
• Support management of accounts to help screen for and capture RFP opportunities and proposal submissions
• Other marketing and business development support as needed

• Bachelor’s Degree in Marketing, Communications, Journalism, English, Business, Environmental Science, or a related technical discipline (degrees in other specialties are acceptable if relevance and experience can be demonstrated).
• 2-4 years of relevant experience.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and time management (ability to prioritize tasks)
• An eye for detail, not accepting average or okay, and taking personal pride and responsibility for all aspects within your control. Attention to detail is a critical skill for this role.
• Advanced proficiency and skills in MS Word, MS Teams, and Adobe…