Procurement Specialist

Eichleay is seeking a self-driven and collaborating Procurement Specialist to join the team. This full-time position will consist of acquiring goods, services, or equipment for project-based work. In this role you will be responsible for securing competitive pricing, ensuring timely delivery to meet project deadlines, acquiring goods or services that meet project specifications, identify & manage potential risks, and contribute to the practices of ethical sourcing.

$95,000 to $135,000
* Anticipated annual salary may vary based on skills, experience, qualifications, and internal peer equity. The pay range listed for this position is based on the anticipated base compensation at the time of the posting. This is a full-time position which offers competitive compensation and benefits package with a 401K match.

Eichleay is a dynamic organization with over 150 years of experience in delivering project management and engineering solutions across various industries, including energy and chemicals, power generation, life sciences, mining, and food and beverage. We are committed to innovation, excellence, and building long-lasting relationships with our clients.

• Issue request for quotation (RFQ) packages and expedite timely bid submission.
• Coordinate the technical clarification phase with discipline engineers and bidders.
• Prepared detailed commercial bid tabulations (CBT), to include negotiated price, delivery, and commercial criteria analysis.
• Prepare and issue contracts, including their revisions/amendments.
• Obtain supplier contract acceptance and reconfirm receipt of all contractual documents (technical and commercial).
• Collect all commercial deliverables from the suppliers, such as Insurance Certificates, Lien Releases, Letter of Credits or Bank Guarantees.
• Function as the Single Point of Contact for all orders. Coordinate and manage supplier submittal documentation, confirming receipt of all documents & acceptance in accordance with the contract.
• Expedite all aspects of an order, including review of vendor documentation.
• Confirm supplier sub-order placement with deliveries meeting the contract schedule and reconfirm delivery as promised.
• Review fabrication schedules to validate progress.
• Facilitate contract status meetings with the suppliers, the project team, and clients.
• Monitored Quality Control (QC) activities, along with following the Inspection and Test Plan (ITP) to reconfirm that all inspection requirements/points meet the contract requirements.
• Monitored transportation of contract deliveries to destination and reported shipping progress. Confirmed receipt of Material Receiving Report (MRR). Issued Over, Short, and Damaged Reports (OS&D) to suppliers.
• Validate invoices and issued approvals.

• Bachelor’s degree, preferably in business, technical or legal curricula, or at least six years industrial experience procuring specialized process equipment on multidiscipline projects; or equivalent.
• Extensive knowledge of purchasing and expediting services.
• Basic knowledge of quality control, transportation services, and construction material handling.
• Maintain a Project Procurement Report, managing the procurement purchasing process and post award contract milestones through delivery/acceptance by the project.
• Participate in meetings, such as general project meetings (internal & external).
• Lead supplier bid clarifications, order status review, and material handling meetings.
• Direct regularly scheduled supplier meetings, developing a meeting agenda and following up with notes and action items.
• Initiate third party inspection services, scheduling visits to fabricator facilities and leading review of inspection reports.
• Turn on computer camera during remote meetings and on calls.
• Promote a healthy and safe work environment.

• Experience in the oil & gas industry.
• Ability to quickly adapt to project schedule changes.
• Excellent oral and written communication skills.
• Proficient in Microsoft Office applications.
• Experience in databases and purchasing programs such as Maximo, SAP, Oracle, Ariba, Ontrak, Newforma, or SMART Plant.
• Proficient with Bluebeam Revu or other PDF editing software.

• HHFT Safety Training and current card or ability to obtain.
• Client Safety Training and current badge or ability to obtain.
• TWIC Certification and current card or ability to obtain.
• Background screening including previous employment, education, criminal history, and driving record verification.
• Participation in random drug and alcohol programs.

All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship. Positions will require in-person interactions and may require working on site in an office or field environment. This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position…