Legal Operations Coordinator

Overview

Make a measurable and mission-critical impact. Bring your unique talents and experience to a leading company in Industrial IoT (IIoT) solutions. Grow your passion into a rewarding profession by joining a dynamic and expanding organization. You’ll play a vital role that supports your success and helps drive safe, efficient, and reliable operations across industries worldwide. Anova offers opportunities that empower you to:

• Innovate with cutting-edge IIoT technology
• Be part of a global, mission-driven team
• Grow your skills through hands-on experience and development
• Make a measurable impact across industries worldwide

Join us on the Finance team as a legal operations coordinator, and help shape the future of safer, more efficient, and more reliable operations across the globe. Start your journey with Anova today!

Contract & Document Management

• Establish and maintain governance protocols for Panda Doc and Salesforce usage, including organizational change management and stakeholder training
• Lead centralized document storage consolidation project, gathering contracts and legal files from department leaders
• Organize and maintain contract folders and filing systems to ensure efficient document retrieval and compliance

Legal Administration

• Serve as system administrator for Panda Doc and other legal management tools
• Develop and implement systematic workflows for legal request intake and routing
• Own and manage the legal mailbox, triaging requests to appropriate reviewers

Intellectual Property Management

• Act as primary point of contact for trademark and patent attorneys
• Maintain comprehensive IP tracking systems for trademark and patent renewals, lapses, and deadlines
• File and organize all IP-related documentation including patent applications and assignments

Litigation & Legal Matters Coordination

• Serve as point of contact for external parties in legal matters
• Maintain legal matter tracking files and case management documentation
• Prepare matter summaries and recaps for leadership as needed

Compliance Support

• Assist with maintenance of country-specific terms of service across websites and platforms
• Support implementation of standardized contract terms across customer base
• Coordinate with external privacy specialists on data protection compliance initiatives (GDPR, CCPA, EU Data Act)
• Help implement Data Processing Agreements (DPAs) and vendor privacy assessments

General Counsel Support

• Act as liaison to external counsel and filter communications as appropriate
• Provide quarterly legal function updates at Gemba meetings
• Support ad-hoc legal projects and research as needed

This position requires someone who can effectively work independently, collaborate with business partners and drive cross-functional project execution, maintain meticulous records, and exercise sound judgment in prioritizing and escalating matters appropriately.

• 5 years of experience as a legal assistant, paralegal, or in a similar legal operations role
• Prior experience in a corporate legal department or law firm environment
• Paralegal certificate or legal studies coursework
• Contract management: demonstrated experience with contract lifecycle management and document organization systems
• Technology proficiency: strong working knowledge of legal management software (e.g., Panda Doc), Salesforce, and Microsoft Office Suite
• Communication: excellent written and verbal communication skills with ability to interface professionally with external counsel, opposing parties, and internal stakeholders
• Organizational skills: exceptional attention to detail with ability to manage multiple priorities, deadlines, and filing systems
• Problem-solving: self-starter with ability to develop and implement processes and workflows independently
• Discretion: high degree of professionalism and ability to handle confidential information
• Collaboration:
  
  proven ability to work cross-functionally and train others on new systems and processes

• Experience with intellectual property management and USPTO filing procedures
• Knowledge of data privacy regulations (GDPR, CCPA, EU Data Act)
• Familiarity with litigation case management and court filing procedures
• Experience implementing legal technology solutions or system migrations
• Background in compliance program development
• Project management experience, particularly related to legal operations improvement initiatives
• Experience working with external legal counsel and managing outside counsel relationships

• Ability to perform typical office tasks, including sitting or standing for extended periods, using a computer, communicating effectively, and occasionally lifting light items

For this role Anova will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need…