Purchasing Coordinator

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support day-to-day procurement and order administration for a Contract position based in Bloomfield, New Jersey. This role is ideal for someone who can manage multiple workflows accurately, keep purchasing records current, and coordinate closely with internal teams to maintain timely order processing. The successful candidate will help ensure materials, data, and supporting documentation are organized, updated, and aligned with operational needs.

Responsibilities:

• Prepare and maintain purchase orders, work orders, and transfer orders to support ongoing business needs.
• Organize order documentation by creating and managing shared drive folders for each request.
• Monitor daily shipping activity and generate work orders when follow-up action is required.
• Track outstanding work orders and communicate proactively to help keep completion timelines on schedule.
• Review cardboard stock levels on a monthly basis and notify the appropriate contact when replenishment is needed.
• Produce label order worksheets for the value-added services team to support operational output.
• Keep Amazon tracking records current by entering updated shipment and status information.
• Follow up on approvals for new items and complete system setup, including quotations and approved supplier details.
• Assist with maintaining item records and master data updates within Oracle and related internal systems.