Hr Coordinator

Knollwood - Corporate Office, Bloomingdale, IL 60108, USA

Pay or shift range: $27 USD to $33.85 USD

• Answers incoming telephone calls, screens callers, and routes calls to appropriate personnel or department. Provides excellent customer service to visitors and employees. Welcome on-site visitors, determine nature of business, ensures they sign in, notifies appropriate personnel and issues visitors’ passes.
• Meets all KPI’s and goals for HR.
• Performs a variety of administrative duties in all areas of Human Resources, including distribution of various HR reports. Assembles and distributes information (i.e., training, benefits, company policies, and company events) to employees. Assists with other Human Resource duties, special projects, employee events, and distribution of NOW Arena tickets. Ability to be cross trained in all HR areas to provide support where needed.
• Coordinates charity and food drives (i.e. Feed My Starving Children, PADs) as well as employee volunteer days for all Illinois locations.
• Provides support to other HR areas by coordinating lunches for various functions (i.e. retirement events, new hire orientation, recruiting events, quarterly safety lunches, etc.).
• Coordinate catering orders for NOW Arena NOW suite throughout the year for shows and events. Resolve issues concerns with arena and make payments.
• Collaborate with departments to gather content for the bi-monthly NOW employee newsletter, which includes editing, proofreading and distribution.
• Assist facilities group in selection of workstations, tables, furniture, paint colors. Order office supplies for space, negotiate pricing, billing reconciliation and payments.
• Coordinate confidential document destruction program for 395 and 391 facilities by managing contract, pricing, billing reconciliation and process invoices. Schedule special document destruction pick-ups and resolve delivery and pick-up issues.
• Oversee vending services for Illinois locations by managing nutritional product selections and resolving issues for employees and vendor.
• Performs Oracle purchasing for the department. Enters requisitions into Oracle and obtains approvals and sends invoices to accounting for payment.
• Handles expense reports for staff members.
• Setting up building card access for employees, which can include replacing lost or damaged badges and cancelling badges as needed.
• Maintains postage amounts for each division/cost center and submits month end postage report to the accounting department. Maintains and arranges for reset of postage meter and permits through U.S. Post Office.
• Serves as back up to the Mail Room Specialist by tracking packages, distributing mail and metering mail.
• Updates emergency contact cards with accuracy and distributes them for crisis management.
• Must have strong Microsoft Office skills including Excel, Word, and PowerPoint.
• In emergency situations, serves as the primary coordinator to guide visitors and staff through established protocols and ensures doors are locked down.
• Ensures all security procedures are followed regarding visitors. Notifies on-site security staff immediately of any potential issues/concerns.
• Must be willing to rotate between both Knollwood and Scott Drive buildings on facility campus.
• Comply with safety and GMP requirements.

Other duties may be assigned.

Supports a culture of safe production and operations; follows all safety rules and procedures. Actively participates in the safety program by engaging in training activities to learn what constitutes a safety hazard; reporting safety concerns to the supervisor, submitting safety suggestions, and correcting or reporting to the appropriate people when an employee sees a workplace health or safety hazard, until it is resolved.

Assists with communicating safety information to new employees. Fulfills responsibilities as outlined in the company safety management plan.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.…