Shipping Specialist - 1St Shift

PLANT (BLOOMINGDALE) 395, BLOOMINGDALE, IL 60108, USA

• Pay or shift range: $23.70 USD to $29.65 USD

Monitors receiving and shipping traffic/freight for warehouse to ensure customer service levels are met. Ensures efficient utilization of receiving docks and efficient supply of materials to and from contract manufacturers. Oversees all receiving areas of the facility and ensures product is received in a timely manner.

• Creates and maintains records of all incoming shipments, including item descriptions, quantities, and any discrepancies of damage noted during inspection.
• Ensures daily compliance of the receiving schedule. Coordinates inbound and outbound shipments. Contact carriers, sales reps, vendors, brokers, freight forwarders, etc. when needed.
• Verifies deliveries according to order and invoices (quantity, quality, price, etc.).
• Resolves errors and customer complaints and ensures effective corrective measures are put into place.
• Analyzes and documents system process flow. Recommends and develops better solutions to achieve process improvement and expense reduction. Develops written procedures to document processes and to assist in training.
• Performs basic computer applications for item inquiry, order organizer, receiving transactions, invoicing, etc. to help process the shipment.
• Prepares and prints shipping labels corresponding to shipment needs.
• Assumes responsibility for returning unsatisfactory shipments or receiving replacements.
• Reconciles inbound deliveries and allocates them to designated location(s).
• Ensures quality and effective communication between internal and external customers, leadership, and quality.
• Legibly completes required inspections, written and electronic reports.
• Actively participates in root cause analysis and other plant continuous improvement initiatives. Recommends and assists with implementing continuous improvement ideas.
• Complies with safety requirements, GMP requirements, and SOPs/WIs for work area.
• Maintains a clean and safe work area; updates and replenishes supplies as needed.

Supports a culture of safe production and exhibits safe work practices. Actively participates in the safety program by engaging in safety activities. Effectively provides and accepts constructive peer‑to‑peer feedback on safety performance. Adheres to policies, procedures, SOP’s, and safe work practices.
Reports ALL workplace incidents to supervisor immediately. Communicates concerns to supervisor, reports hazards, and provides input on prevention. Properly uses, wears, and stores Personal Protective Equipment (PPE) when required. Participates on safety teams and/or completes safety‑related activities as part of regular job responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED) and five years of related experience or equivalent combination of education and experience.
• Prior experience in manufacturing GMP and distribution environment, preferably food and/or pharmaceutical industry.
• Knowledge and experience in Code of Federal Regulations (CFR 49).

Strong knowledge of receiving area to make decisions on inbound receivables ensuring orders are received in compliance with SOP’s. Collaborates with other departments and vendors to resolve errors and/or damages. Demonstrated ability to consistently meet quality, safety, and efficiency goals. Excellent critical thinking skills. Strong interpersonal, verbal, and written communication skills to effectively communicate with team members from various departments. Demonstrates high quality of work.

Strong time management skills: ability to prioritize and calmly manage multiple tasks simultaneously to meet targets in a demanding environment. Demonstrates a keen sense of urgency and flexibility…