Executive Assistant & Board Administrator

REPORTS TO

Chief Executive Officer

SAFETY CATEGORY

Not Safety Sensitive

DEPARTMENT

Administration

FLSA STATUS

Exempt

SALARY RANGE

$50,000-$60,000, annually

TYPE

Full-Time

Connect Transit is the primary public transit system serving Bloomington‑Normal and McLean County, committed to providing safe, reliable transportation that enriches lives and strengthens the community. We value collaboration, integrity, and excellence in service. Our dedicated team works to ensure that all residents and visitors have convenient access to affordable transit options, supporting economic growth and fostering a sense of connection throughout the region.

By continually investing in innovative technology, modern vehicles, and customer‑focused initiatives, Connect Transit strives to improve mobility and enhance the overall quality of life for everyone in the community.

The Executive Assistant & Board Administrator provides high‑level, confidential support to the Chief Executive Officer and Chief Operating Officer while serving as the primary governance liaison to the Board of Trustees. This role focuses on executive‑level operations, board compliance, and the maintenance of official records in accordance with public meeting requirements. The position requires exceptional organizational skills, discretion, and political awareness to manage sensitive information with professionalism and integrity.

In this capacity, you will support organizational governance and ensure the seamless execution of executive and board initiatives.

• Provide high‑level administrative support to the Chief Executive Officer and Chief Operating Officer, acting as a primary point of contact and managing complex calendars, shifting priorities, and sensitive internal/external communications.
• Translate verbal directives and high‑level concepts into polished, professional documents, including professional correspondence, presentations, agendas, policies, memos, letters and executive‑level reports. This requires the ability to adopt various tones and styles while applying a strategic approach to sensitive topics.
• Coordinate meetings, including logistics, preparation of briefing materials, and follow‑up action tracking.
• Assist with special projects, research initiatives, and executive‑level administrative tasks; manage office supply inventory.
• Perform other professional‑level administrative duties as assigned to support executive leadership.
• Serve as the Agency’s Records Retention Specialist; maintain official records according to approved legal schedules, coordinate authorized record destruction, and ensure the secure storage of historical and legal documentation.
• Establish and maintain sophisticated electronic and physical filing systems to support efficient document retention, retrieval, and organizational memory.
• Serve as the Board Administrator for the seven‑member Board of Trustees; coordinate annual calendars, prepare compliant meeting packets and public notices, and ensure all proceedings adhere to the Open Meetings Act and parliamentary procedures (Robert’s Rules of Order).
• Facilitate seamless communication between executive leadership, the Board Chair, Vice Chair, Trustees, and various committees while maintaining the highest level of confidentiality and political awareness.
• Attend all Board and committee meetings to record, transcribe, and index official minutes, resolutions, and ordinances; coordinate meeting logistics, prepare briefing materials, and track follow‑up actions to ensure executive and board alignment.
• Manage Board training records, certifications, and compliance documentation to ensure the governing body meets all state and federal regulatory standards.
• Maintain the organization’s Board‑related public information and web presence to ensure accuracy and public access.
• Perform other duties as assigned.

• High School diploma or equivalent required; college coursework preferred.
• Minimum of 3 years of progressively responsible administrative experience supporting senior leadership.
• Experience supporting a governing board or public body is required.
• Experience in a public…