Engagement Coordinator

This part‑time position provides a full range of moderate to complex clerical work assignments in support of the Office of Alumni Engagement staff. The Engagement Coordinator reports directly to the Director of Alumni Engagement, supports the entire office staff, and interacts with a wide range of university staff, faculty, students, alumni, and community members.

• Manage administrative operations for Alumni Engagement.
• Respond to inquiries via phone, email, and in-person from alumni and campus partners.
• Assist with office mailings, database management, and other special projects.
• Organize on‑campus volunteer opportunities with Admissions, students, and Alumni Engagement events.
• Ensure the office and staff are equipped with adequate supplies and equipment.
• Manage the main Alumni Engagement email accounts.
• Assist in budget tracking and processing invoices.
• Process the intake of alumni data updates, ensuring data is updated in CRM.
• Participate in departmental events and activities, including Homecoming, All‑In, Family Weekend, and Commencement.
• Support Alumni Engagement events and meetings by preparing materials, supplies, nametags, and other needs.
• Communicate with Engagement and Advancement staff about alumni activities.
• Coordinate meeting facilitation needs.
• Research, coordinate, and inventory supplies, gifts, and giveaways for Advancement events, stewardship, and general office needs.
• Manage student workers: hiring, training, supervision, and scheduling.
• Track and approve student worker hours in partnership with Financial Aid Student Employment.
• Direct students in managing the class newsletter program, supporting a direct mailing and online edition.
• Direct students in preparing mailings and updating biographical data of alumni.
• Direct students in event preparation, including phone calls, creating personalized gifts, and manual tasks.

• Bachelor’s degree preferred; a combination of education and professional experience may substitute for a degree.
• One year of related experience in event or volunteer management, and supervisory experience in either professional or volunteer capacity.
• Ability to handle confidential information is essential.
• The final candidate will pass a background investigation.

Level 18: $20.16 per hour (up to 29 hours per week)

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed .edu/human-resources/Sexual

Misconduct Policy .html. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints.