Executive Administrative Assistant

About Abb Vie

Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us at  Follow @abbvie on Linked In, Facebook, Instagram, X and You Tube.

Role supports VP of IRA Strategy and two Senior Directors on the IRA Strategy team as well as Director of SUSTO Strategy &Operations and Director of Co-pay COE. Responsibilities include all administrative functions: calendar management, expense reporting, meeting planning,creatingor revising business documents, compiling meeting materials and other similar matters

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

• Closely coordinates with other administrative staff to manage executive calendaring by proactivelyidentifyingand resolving scheduling conflicts

• Demonstrates advanced navigation of Concur platform, executing expense reporting in compliance with companypurchasingand other operating procedures.

• Makes all domestic and international travel arrangements

• Assistswithmeeting planning including contract management and logistics

• Uses intermediate to advanced software skills to perform assigned work. Uses and understand Microsoft Office Suite and other business-specific software

• Professionally interacts with high level executives

• Consistently handles confidential or business-sensitive information

• Coordinates andmaintainsdepartmental files, as assigned, in compliance with corporate guidelines

• Minimum 3-5 years of administrative assistant related experience in pharmaceutical industry
• Bachelors degree or equivalent experience
• Experience providing support to VP level or equivalent
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Concur platform, understanding of business processes and requirements
• Self-starter able to function ata high levelwith general instruction
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient team operations
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization
• Learns quickly and can change course quickly when needed
• Open to suggestions and innovation for improvement
• Professional demeanor and ability tomaintainconfidentiality

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

• The compensation range described below is the range of possible base pay compensation that the Company believes ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.
  
  Individual compensation paid within this range will depend on many factors including geographic location,andwemay ultimately pay more or less than the posted range. This range may be modified in thefuture.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs.

Note:

No amount of payis considered to bewages or compensation until such amount is earned, vested, and determinable.

Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company'ssoleandabsolutediscretion unless and until paid andmay be modified at the Company’ssoleandabsolute discretion, consistent with applicable law.

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit