Administrative Assistant

Job Title:

Administrative Assistant
Company:
Excel Prep Schools

Location:

Bloomington, IL
Job Type: Full-Time
Pay: $20-$22/Hr

Excel Prep is a mission-driven private program serving neurodiverse children through structured, research-based instruction. Our mission is simple: prioritize the academic and social success of neurodiverse learners. We are a professional and agile organization committed to delivering high-quality academic and therapeutic programming that supports meaningful learning outcomes.

Excel Prep offers two distinct programs designed to meet the needs of diverse learners ages 3-13:

Our PreK-8 Academic Program is grounded in Direct Instruction and Precision Teaching. Instruction focuses on core academic skills-reading, writing, and mathematics-using explicit, systematic teaching methods that emphasize mastery, fluency, and generalization. This program is designed for students with learning disabilities and neurodiverse profiles who benefit from structured, data-driven instruction.

Our ABA Program is cognition-linguistically based and emphasizes instruction within a structured environment. The program integrates Applied Behavior Analysis with teaching strategies that support language development, reasoning, executive functioning, and social competence. Instruction is individualized, data-driven, and focused on building foundational skills that support learning, communication, and independence.

• Direct Instruction and instructional design
• Precision Teaching and data-based decision-making
• Instruction grounded in behavior science research
• Occupational Therapy as a prioritized therapy alongside ABA in support of sensorimotor development

Our mission is to provide a nurturing, academically focused learning environment where neurodiverse students can develop strong academic foundations, cognitive-linguistic skills, and the confidence needed to succeed in school and beyond.

Excel Prep Schools is seeking a dependable, polished, and highly organized Administrative Assistant to support the daily operations of our Bloomington, IL location. This role serves as a key point of contact for staff, families, and visitors while helping ensure smooth and efficient administrative operations across the school.

The ideal candidate is professional, detail-oriented, welcoming, and able to manage multiple responsibilities in a fast-paced educational environment.

• Provide day-to-day administrative and clerical support to school leadership and program staff
• Answer phones, return messages, and respond to email inquiries in a timely and professional manner
• Greet families, staff, and visitors and assist with front office needs
• Maintain organized student, staff, and program records in accordance with confidentiality requirements
• Assist with data entry, filing, document preparation, and internal reporting
• Support scheduling for meetings, appointments, and school/program activities
• Coordinate office supplies, forms, and administrative materials
• Support communication between families, instructional staff, and service providers
• Assist with onboarding paperwork, internal tracking, and general administrative processes
• Maintain a professional, organized, and welcoming office environment

• High school diploma or GED required
• Prior administrative, receptionist, or office support experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to maintain confidentiality and professionalism at all times

• Experience in a school, clinic, healthcare, or child-centered setting
• Familiarity with scheduling systems, student records, or education-related administrative work
• Experience supporting children, families, and multidisciplinary teams

• Competitive Pay
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance

Excel Prep is an equal opportunity employer and is committed to building a diverse and inclusive team. We welcome candidates who are passionate about advancing meaningful outcomes for neurodiverse learners and contributing to a collaborative, mission-driven educational environment.