Senior Director, Grants and Contracts

Job Description

The Senior Director of Grants and Contracts is responsible for managing, reporting on in a timely manner, and improving the grants and contracts process. The Sr. Director also ensures the Grants and Contracts team provides high-quality and timely support to the work of the organization, with a focus on overseeing grants and contracts budgets and spending while maintaining excellent communication with internal and external parties.

The annual salary for this position is $ to $.

AIDS Foundation Chicago offers a comprehensive benefits package that includes:

• medical, dental, and vision insurance
• flexible spending accounts and a 403(b) retirement plan with employer contributions
• generous paid time off, including vacation, sick leave, personal days, and paid holidays
• life and disability insurance
• employee assistance program (EAP)
• access to professional development opportunities

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Grants and Contracts Management

• Manage and improve grant process through development and maintenance of standardized procedures frompre-award to post-award activities;
• Oversee grants and contracts, including the preparation of grant and subrecipient budgets and budget revisions; oversee subrecipient contracts;
• Assist Program Development Team with budget submission process (i.e., completion of budget forms, entering budgets in online systems);
• Oversee the timely submission of funder-required financial reports;
• Review and approve subrecipient reimbursement voucher requests;
• Review and assist in the drafting of subcontract agreements;
• Ensure subcontract agreement templates are regularly updatedandcomplaintwith funderrequirements;
• Ensure compliance with existing laws, government regulations, and terms and conditions of awards;
• Stay abreast of reporting requirements and ensure appropriate reports are completed and data and reporting requirements are met;
• Ensure readiness for fiscal site visits and audits by funders; oversee fiscal monitoring of subrecipients;
• Ensure contract close-out, extension, or renewal;
• Ensure the function as spending authority on all restricted grants;
• Ensure the timely vouchering to funders and proper recording of Grants Receivables;
• Lead the organization’s annual Single Audit with the auditing firm;
• Ensure completion of audit confirmation letters from subrecipients;
• Co-manage and monitor grants and contracts database; ensure required documentation is collected and uploaded;
• Respond to requests from partner agency finance and contract directors to discuss matters related to the subrecipient contract agreements;
• Ensureappropriategrants/contract staff attend required funder meetings;
• Participate in departmentalmonthlyfiscal reviews.

Team Leadership and Supervision

• Support the development and achievement of team goals and related strategic plan items;
• Supervise Grants and Contracts team; provide guidance on all matters related to grants and contracts; promote teamwork amongst staff;
• Manage performance and complete performance evaluations; recommend salary and other personnel actions in accordance with personnel policies and procedures;
• Assist in the recruitment andselectionof teamstaff;
• Work in collaboration with the other departments to maximize the effectiveness and efficiencies of the Grants and Contracts department;
• Provide training and guidance to assigned staff; ensure staff is cross-trained on all contracts;
• Participate in working groups, councils and committees.

Other

• Assist the Chief Financial Officer on other
  
  Finance department-related matters as needed;
• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others;
• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, andparticipatingin professional organizations;
• Protect organization's value and manage risk by keeping information confidential;
• Perform other duties as assigned.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.

SUPERVISORY R