Payroll & Benefits Specialist

Job Location:

Corporate Office - Bloomington, IL 61704, Position Type:
Full Time, Salary Range: $22.00 - $25.00 Hourly, Job Shift: Open Availability, Maxby Hospitality is currently hiring a full-time Payroll & Benefits Specialist to join our team! The ideal candidate will have a can-do attitude, a warm and welcoming demeanor, and a strong focus on internal customer service. The Payroll & Benefits Specialist is responsible for administering and maintaining payroll records and employee benefits for assigned operating units with a focus on compliance and employee support.

You will provide essential information and critical feedback directly to restaurant managers, multi-unit supervisors and corporate staff.

• Adhere to the highest standards of business conduct and compliance by acting lawfully, ethically, honestly, and professionally in the performance of job functions at all times.
• Maintain compliance with Company policy and procedures as it relates to all job functions.
• Adhere to strict deadlines.
• Maintain employee confidence & protect payroll and benefits operations by keeping information confidential.
• Work closely with restaurant management and HR to ensure accuracy of payroll and benefits data: new hires, terminations, transfers, benefit eligibility, qualifying events, open enrollments, ACA and other job information changes.
• Administer medical, dental, visions & life insurance programs, COBRA, retirement plans, HSA accounts, and voluntary benefits.
• Assist plan participants with benefit questions, paperwork, and claims.
• Manage open enrollment, process enrollment forms, and update benefit records.
• Reconcile monthly insurance premiums and benefit invoices.
• Ensure compliance with benefits regulations (ACA, FMLA, etc.).
• Interact with restaurant managers and employees to identify and resolve issues.
• Communicate problems, issues, and questions that arise and may affect the operation of a restaurant or indicate a recurring or escalating problem.
• Process child support orders, wage garnishments and tax levies for employees.
• Prepare and process payroll for employees at assigned locations: review and reconcile.
• Review system reports for unusual clock outs and under-reported tips.
• Respond to agency/employment verification requests.
• Answer employee payroll questions, ensuring employees clearly understand payroll subjects and the necessity to comply with all local, state and federal payroll regulations.
• Prepare assigned sales/use tax returns monthly, making sure they are filed by the due date.
• Assist with all payroll record keeping and storage (including filing).

• High School Diploma or GED and 2-5 years of payroll and benefits experience.
• Familiarity with payroll processes beginning to end.
• Working knowledge of payroll systems.
• Comfortable with Excel (functions, data, etc.) and other Microsoft Office applications.
• An analytical mind with good math skills.
• Strong verbal and written communication skills.
• Excellent attention to detail with a concern for quality.
• Ability to handle sensitive and confidential information with discretion and maturity.
• Willingness to work overtime when workload warrants.
• Proactive mindset, creative problem-solving skills, always looking for greater efficiency.
• ERP Systems experience preferred – exposure to Net Suite, Paycom, Ctuit, Plate IQ or similar systems.
• Ability to work with minimal direction, dedicated to providing high-quality work.
• Ability to change priorities as needed, to accomplish all tasks despite frequent interruptions.

• Competitive Hourly Pay
• Group Medical, Dental, Vision & Life Insurance
• 2 weeks paid vacation each year of employment
• 9 paid…