Part-Time Office Administrative Assistant, O'Neill School Career Hub

THE O'NEILL SCHOOL - BL SPEA (BL-SPEA-IUBLA)

Founded in 1972, the O'Neill School of Public and Environmental Affairs is a nationally ranked academic institution located on the campus of Indiana University and home to one of the nation's top Master of Public Affairs programs. The O'Neill School is the largest school of public administration and public policy in the United States, boasting an alumni network of more than 37,000.

The O'Neill School of Public and Environment Affairs works to build a better world by stewarding the development of inclusive societies, democratic governance, and a healthy, sustainable environment. With partners across the public, private, and nonprofit sectors, we pursue education, scholarship, and civic engagement at the crossroads of policy, science, and management. We give our students the knowledge and skills to have a significant impact in diverse settings around the globe.

• Excellence:
  Aiming to be the best in all that we do and developing the professional and personal capabilities necessary to improve the world through our work.
• Meaning and impact:
  Pursuing careers and service that add purpose and meaning to our lives, encouraging others to do so, and improving quality of life for individuals and societies.
• Ongoing learning:
  Continuously developing the skills, knowledge, experience, and sound judgment necessary for wise and informed decision-making.
• Well-being:
  Emphasizing the well-being and safety of individuals and the health of our natural environment as essential for thriving communities and well-functioning, just societies.

The O'Neill School Career Hub is seeking a reliable, detail-oriented Part‑Time Office Administrative Assistant to provide front‑line administrative and data support. This role is essential to daily office operations, student service, and data collection efforts.

• Answers and routes calls on a multi‑line phone system.
• Schedules appointments using Handshake and Outlook.
• Responds to email and in‑person inquiries related to Career Hub services, events, O'Neill programs, and internships for credit.
• Refers students and families to appropriate IU offices and departments.
• Supports data entry, data collection, and data cleaning for office metrics and the First Destination Survey.
• Submits purchase orders (POs), orders office supplies, and makes travel arrangements for staff as needed.
• Performs additional administrative duties as needed.

• High school diploma or equivalent (such as HSED or GED)

• 1 year of experience in a fast‑paced office environment

• Familiarity with Microsoft Office Suite
• Ability to manage multiple tasks with accuracy and professionalism

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

The appointment is anticipated to run through the end of May. Renewal of the position may be possible for academic year 2027 (August 2026‑May 2027) based on successful performance and available funding.

Bloomington, Indiana

$16.68 – $17.98 per hour

Monday through Friday, 10:00 AM to 2:00 PM, when campus is operational.

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level:

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