Executive Assistant, Human Resources

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Human Resources Officer (CHRO) and HR Leadership Team. The role requires exceptional organization and discretion in a fast-paced executive environment, managing competing priorities.

The position is based on-site at the Bloomington, MN office.

• Manage executive and HR leadership team calendars, including routine communications and scheduling.
• Coordinate complex travel logistics, including international itineraries and required documentation.
• Plan and execute in‑person and virtual meetings/events (logistics, agendas, minutes, vendor coordination).
• Draft correspondence, prepare reports, and support special projects (e.g., newsletters, tours, training).
• Compile and analyze data for decision‑making, presentations, and reporting.
• Process and manage expense reports for the leadership team.
• Support onboarding activities; manage office supplies; maintain org charts and distribution lists.
• Maintain and update SharePoint content to ensure COEs keep information current.
• Execute file management and I‑9 retention processes.
• Provide backup support for interview scheduling.

• 4+ years of progressive experience supporting C‑suite or senior leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, One Note, Visio, Outlook).
• Experience using SharePoint to create, update and maintain departmental content.
• Proven ability to handle sensitive information with a high degree of integrity and confidentiality.
• Strong experience managing executive calendars, meeting coordination, and travel logistics.
• Strong organizational, prioritization, and problem‑solving skills in a fast‑paced, global environment.
• Excellent written and verbal communication skills, including executive‑level correspondence.

• Experience supporting a CHRO or HR leadership team in a global or matrixed organization.
• Experience using Concur for travel arrangements and expense management.
• Strong emotional intelligence, adaptability, and results orientation.
• Familiarity with HR systems, Workday.
• Familiarity with Power Apps.

This position is not eligible for relocation assistance.

Hourly Pay Range: $28.84 - $36.44/hour, depending on relevant experience, qualifications, and skills. This position is overtime eligible as per state and federal regulations.

Benefits include health benefits, a retirement plan (401k), paid time off, paid leaves (including paid parental leave), and more.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.