Event Services Coordinator, Indiana Memorial Union

Department

INDIANA MEMORIAL UNION (BA-IMAU-IUBLA)

The Office of Student Life is focused on building a strong foundation to ensure every student's IU experience is positive,safe, healthy, and meaningful. The Office of Student Life and its
36 departments aim to help students navigate their time at IU,providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety,and overall well-being are our core mission.

The Indiana Memorial Union (IMU) has been the heart of the Indiana University Bloomington campus for more than 100 years. Each year,thousands of students, faculty, staff, alumni, and guests enjoy themany amenities and opportunities the IMU has to offer. The Indiana Memorial Union (IMU) Meeting Services staff is responsible for handling all functions related to events and meetings within theIMU, making sure no detail is overlooked.

With nearly 100 years ofspecial event experience, about 50,000 square feet of meetingspace, and almost 30 venue spaces to choose from, the IMU hostsover 12,000 events each year.

• First point of contact for the Meeting, Catering, Director'sOffice complex.
• Responsible for creating reservations, confirming and detailingevents, invoicing, creating reports and other support documents.
• Coordinates basic design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
• Acts as a liaison with relevant vendors, partner organizations,departments, and/or facilities and ensures event plans adhere tostipulated budget, specifications, policies, and standardprocedures.
• Answers guest and customer calls and emails and provides information related to event services.
• Maintains files, documents, calendars, and event-relatedcorrespondence records. Maintains mailing lists and may help with printing and distribution of event marketing materials.
• Assists in the setup of meeting or conference spaces; maydelegate setup tasks to Set-Up Coordinator(s) depending on eventsize/scope.
• May interface with media and/or marketing and communicationsrepresentatives regarding calendar of events and eventpublicity.

• Coordinates basic design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
• Acts as a liaison with relevant vendors, partner organizations,departments, and/or facilities and ensures event plans adhere tostipulated budget, specifications, policies, and standardprocedures.
• Answers guest and customer calls and emails and provides information related to event services.
• Maintains files, documents, calendars, and event-relatedcorrespondence records. Maintains mailing lists and may help with printing and distribution of event marketing materials.
• Assists in the setup of meeting or conference spaces; maydelegate setup tasks to Set-Up Coordinator(s) depending on eventsize/scope.
• May interface with media and/or marketing and communicationsrepresentatives regarding calendar of events and eventpublicity.

• High school diploma or equivalent (such as HSED or GED)

• Some prior experience in related field

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handleequipment. This role frequently requires the ability to remainstationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well asfar away; discern between colors; detect objects in peripheralspace of self;

discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Indiana University…