Part-Time Financial and Program Support Coordinator

NURSING (BL-NURS-IUBLA)

Indiana University School of Nursing (IUSON) is a global leader in creating innovative learning environments that support excellence in education and research to advance the health of the world's citizens. Since its founding in 1914, Indiana University School of Nursing has evolved into the largest nursing school in the country that offers a full range of academic degrees from BSN to doctorate.

Through education, practice, advocacy, research, and collaboration, Indiana University School of Nursing prepares nurses with the knowledge and resources to transform the health of the communities we serve.

Indiana University School of Nursing (IUSON) is seeking a detail-oriented and customer-service focused Part‑Time Financial and Program Support Coordinator to join our team.

• Performs moderately complex administrative financial duties in support of the department's daily business operations, ensuring compliance with university policies and procedures as well as applicable federal and state regulations.
• Assists with other administrative duties as assigned.
• Serves as primary point of contact for IU Nursing faculty and staff regarding financial transactions. Provides guidance and support on procurement policies and procedures.
• Processes various documents and reimbursements into the university's central information systems (Travel, KFS, HRMS, etc.).
• Reconciles travel and p-card transactions.
• Reviews and verifies the accuracy, completeness, and adherence to university purchasing policies for all submitted requests. This includes ensuring proper chart of accounts coding, appropriate vendor selection, and justification for purchases.
• Troubleshoots and resolves issues related to BUY.IU transactions, collaborating with relevant university departments (e.g., Purchasing, Accounts Payable) as needed.
• Exercises sound judgment in managing inquiries, resolving issues, conducting research, and interpreting complex information to inform decisions and recommendations.
• Maintains budget records by gathering and compiling financial data; assists with building models from historical and current information; and examines statistical and/or historical data.
• Maintains operational procedures, reference materials, and shared documentation for internal and external partners in accordance with university policies.
• Independently manages special projects while ensuring all operations align with university policies and promote a cooperative, collegial environment.
• Assists with new employee onboarding.
• Provides operational and administrative support throughout event planning and execution. Serves as a liaison to support successful event delivery and provide exceptional customer service while maintaining compliance with the policies and procedures of the university and the facility.
• Monitors accessibility for Canvas courses. Assists faculty with creating new course content or resolving identified accessibility issues.
• May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
• Collaborates with other team members to ensure smooth day‑to‑day functions.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
• Identifies opportunities to improve administrative processes and supports efficient office operations.
• Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
• May assist with other duties as assigned.

• High school diploma or equivalent (such as HSED or GED).

• Some college coursework in business, accounting, finance, human services, or a related field.

• Proficient written and verbal communication skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates time management and priority setting skills.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• General knowledge or…