Assistant Director of ; Stewardship Officer

AUDITORIUM (BA-AUTM-IUBLA)

Since opening its doors in 1941, IU Auditorium has served as a university and community gathering place, hosting an array of world‑class artists, entertainers, musicians, and lecturers in its 3,200‑seat theatre. The Auditorium has been hosting for over 75 years to the world's top performers and speakers, from the Metropolitan Opera and Les Misérables to Kevin Hart and John Kerry. As the leading performing arts organization in South Central Indiana in terms of quality, leadership, innovation, and overall guest satisfaction, IU Auditorium exists to create world‑class arts and event experiences at Indiana University.

In addition to the wide variety of arts and entertainment events, the Auditorium continues to serve as the community's gathering place, hosting a variety of university ceremonies, orientation programs, conferences, weddings, and special events. With a focus on student exposure and interaction with the arts, the Auditorium is ensuring its vital role in the greater university for years to come.

We are excited to welcome into our Auditorium family a dynamic team member who can uphold our reputation of providing expert and professional event and guest services and serve and engage with an array of artists, tours, and local clients.

The Assistant Director of Advancement plays a critical role in achieving IU Auditorium's fundraising and engagement goals by leading all aspects of annual giving, including donor cultivation, solicitation, stewardship, and alumni engagement. In partnership with the Director of Development, this position strengthens the donor pipeline by identifying, cultivating, and advancing relationships with donors, alumni, patrons, and community partners.

• Collaborates with the Director of Development and Senior Director of Advancement & Administration to achieve goals and advance strategic priorities while partnering with the assistant director of finance to ensure proper donor fund management and with the communications team to maintain consistent messaging.
• Leads annual giving campaigns, targeted solicitations, and crowdfunding initiatives.
• Develops initiatives that strengthen connections among alumni, donors, and IU Auditorium.
• Serves as the primary contact for donor inquiries, including VIP ticketing and artist access, in collaboration with box office and audience engagement teams.
• Plans and executes donor events, including receptions, reunions, advisory board gatherings, and the annual season announcement; attends events to cultivate prospects and steward donors; partners with the Auditorium events team on logistics and execution.
• Plans and executes donor-focused events and engagement activities; develops contact strategies and timelines.
• Tracks progress toward goals and presents updates to leadership to inform advancement strategy.
• Analyzes donor data and trends to produce forecasting and benchmarking reports and support budget planning.
• Cultivates donor relationships through targeted communications, impact reporting, and curated donor events.
• Manages donor and corporate partner recognition, including listings, invitations, announcements, and concierge ticketing.
• Maintains donor records in the Crimson database and completes list pulls and solicitation approvals in Workfront or Alumni
  
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• Serves as the primary contact for donor inquiries, including VIP ticketing and artist access, in collaboration with box office and audience engagement teams.
• In partnership with the Director of Development, oversees scholarship distribution procedures and best practices to ensure compliance with donor intent and university policy.
• Ensures timely, accurate gift processing and acknowledgments.
• Serves as liaison to IU Foundation business operations, ensuring compliance, donor recognition, and gift-use reporting.
• Maintains records for all giving funds, including vendor payments, transfers, scholarships, and reimbursements.
• Develops initiatives that strengthen connections among alumni, donors, and IU Auditorium.
• Serves as staff liaison for the IU Auditorium Alumni Association, overseeing programs, communications, events, and engagement tracking.
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